AUXILIARY SERVICES

Series 700

Policy Title:  Secretary’s Reports                                                                                                                                                                                     Code No.  707.1

The Board Secretary will report to the Board each month about the receipts, disbursements and balances of the various funds.  This report will be in written form and sent to the Board with the agenda for the Board Meeting.

Approved:  December 16, 2003

Reviewed:  March 9, 2021 

Revised:

Legal Reference:  Iowa Code §§ 279.8; 291.7(2013)

Cross Reference:  206.3 Secretary; 210.1 Annual Meeting; 707 Fiscal Reports

AUXILIARY SERVICES

Series 700

Policy Title:  Treasurer’s Annual Report                                                                                                                                                                        Code No.  707.2

At the regularly scheduled Board meeting subsequent to the final certification of the Certified Annual Report to the State of Iowa Department of Education, the Treasurer will give a report stating the summary of the activity in all District funds.  This report will include a hardcopy of the Treasurer’s Report by Fund sent to the Board with the agenda for the Board meeting.

It is the responsibility of the treasurer to submit this report to the Board annually.

Approved:  December 16, 2003

Reviewed: March 9, 2021

Revised:  April 14, 2009

Legal Reference:  Iowa Code § 279.31, .33(2013)

Cross Reference:  206.4 Treasurer; 210.1 Annual Meeting; 707 Fiscal Reports

AUXILIARY SERVICES

Series 700

Policy Title:  Publication of Financial Reports                                                                                                                                                                Code No.  707.3

Each month the schedule of bills allowed by the Board is published in a newspaper designated as a newspaper for official publication.  Annually, the total salaries paid to employees regularly employed by the school district will also be published in a newspaper designated as a newspaper for official publication.

It is the responsibility of the Board Secretary to publish these reports in a timely manner.

Approved:  December 16, 2003

Reviewed:  March 9, 2021 

Revised:

Legal Reference:  Iowa Code §§ 279.35, .36; 618 (2013)

Cross Reference:  206.3 Secretary

AUXILIARY SERVICES

Series 700

Policy Title:Audit                                                                                                                                                                                                        Code No.  707.4

To review the funds and accounts of the school district, the Board will employ an auditor to perform an annual audit of the financial affairs of the school district.  The Superintendent will use a request-for-proposal procedure in selecting an auditor.  The Administration will cooperate with the auditors.

Approved:  December 16, 2003

Reviewed:  March 9, 2021

Revised:

Legal Reference:  Iowa Code § 11.6 (2013)

Cross Reference:  701 Financial Accounting System; 707 Fiscal Reports

AUXILIARY SERVICES

Series 700

Policy Title:  Internal Controls                                                                                                                                                                                          Code No.  707.5

The Board expects all board members, employees, volunteers, consultants, vendors, contractors, students and other parties maintaining any relationship with the school district to act with integrity, due diligence, and in accordance with all laws in their duties involving the school district’s resources.  The board is entrusted with public dollars and no one connected with the school district should do anything to erode that trust.

Internal control is the responsibility of all employees of the school district. The superintendent, business manager and board secretary shall be responsible for developing internal controls designed to prevent and detect fraud, financial impropriety, or fiscal irregularities within the school district subject to review and approval by the board.  Administrators shall be alert for any indication of fraud, financial impropriety, or irregularity within the administrator’s area of responsibility.

Any employee who suspects fraud, impropriety, or irregularity shall report their suspicions immediately to his/her immediate supervisor, and, or the superintendent. The superintendent shall have primary responsibility for any necessary investigations and shall coordinate investigative efforts with the board’s legal counsel, auditing firm, and other internal or external departments and agencies, including law enforcement officials, as the superintendent may deem appropriate.

Employees bringing forth a legitimate concern about a potential impropriety will not be retaliated against and those who do retaliate against such an employee will be subject to disciplinary action up to, and including, discharge.

In the event the concern or complaint involves the superintendent, the concern shall be brought to the attention of the Board Vice-President, who shall be empowered to contact the board’s legal counsel, insurance agent, auditing firm, and any other agency to investigate the concern or complaint.

Upon approval of the board, the superintendent, may contact the State Auditor or elect to employ the school district’s auditing firm or State Auditor to conduct a complete or partial forensic/internal control/SAS99 audit annually or otherwise as often as deemed necessary.  The superintendent is authorized to order a complete forensic audit if, in the superintendent’s judgment, such an audit would be useful and beneficial to the school district.  The Superintendent, shall ensure the State Auditor is notified of any suspected embezzlement or theft pursuant to Iowa law.  In the event, there is an investigation, records will be maintained for use in the investigation.  Individuals found to have altered or destroyed records will be subject to disciplinary action, up to, and including termination.

Approved:  August 22, 2006

Reviewed:  March 9, 2021

Revised:

Legal References:  American Competitiveness and Corporate Accountability Act of 2002, Pub. L.   No. 107-204.  Iowa Code ch. 11, 279.8 (20113).

Cross References: 707.6  Audit Committee