BOARD OF DIRECTORS

Series 200

Policy Title:  President                                                                                                                                                      Code No.  206.1

It is the responsibility of the Board President to lead a well-organized board in an efficient and effective manner.  The Board President will set the tone of the board meetings and, as the representative of the majority of the Board, speak on behalf of the Board to the public.

The President of the Board is elected by a majority vote at the organizational meeting in odd-numbered years, or at a regular meeting held between twelve to thirteen months after the most recent organizational meeting in even-numbered years to serve a one-year term of office. 

The President, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or seconding a motion, the Board President will turn over control of the meeting to either the Vice-President or other board member.

The Board President has the authority to call special meetings of the board.  Prior to board meetings, the Board President will consult with the Superintendent on the development of the agenda for the meeting.

The Board President, as the chief officer of the School District, will sign employment contracts and sign other contracts and school district warrants approved by the Board and appear on behalf of the school corporation in causes of action involving the School District.

Approved:  February 13, 1968

Reviewed:  June 9, 2020

Revised:  October 12, 2021

Legal Reference:  Iowa Code §§ 279.1-.2; 291.1.

Cross Reference:  200.1 Organization of the Board of Directors; 202.2 Oath of Office; 206.2 Vice-President

BOARD OF DIRECTORS

Series 200

Policy Title:  Vice-President                                                                                                                                                                       Code No.  206.2

If the Board President is unable or unwilling to carry out the duties required, it is the responsibility of the Vice-President of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president’s term of office, and a new vice-president will be elected.

The vice-president of the board will be elected by a majority vote at the organizational meeting in odd-numbered years, or at a regular meeting held between twelve to thirteen months after the most recent organizatinal meeting, to serve a one-year term of office. 

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

If the president or vice-president both are unable to carry out the duties required, the Board Secretary will work with the Board President to appoint a temporary President pro-tem for one meeting.

Approved:  February 13, 1968

Reviewed:  June 9, 2020

Revised:  October 12, 2021

Legal Reference:  Iowa Code § 279.5

Cross Reference:  200.1 Organization of the Board of Directors; 202.2 Oath of Office; 206.1 President

BOARD OF DIRECTORS

Series 200

Policy Title:  Secretary – Treasurer                                                                                                                                                                                                       Code No.  206.3

A Board Secretary-Treasurer may be appointed from employees (other than a position requiring a teaching certificate) or from the public.  To finalize the appointment, the Board Secretary-Treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It is the responsibility of the Board Secretary-Treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the Board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; and to sign warrants drawn on the school funds after board approval.  The Board Secretary-Treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the Board Secretary-Treasurer to oversee the investment portfolio, to receive funds of the School District, to pay out the funds for expenses approved by the Board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.  It will also be the responsibility of the Board Secretary-Treasurer to coordinate the financial records, the financial reports, the cash flow needs, and the investment portfolio of the School District.

In the event the Board Secretary-Treasurer is unable to fulfill the responsibilities set out by the Board and the law, the Superintendent will assume those duties until the Board Secretary-Treasurer is able to resume or a new Board Secretary-Treasurer is appointed.

Approved:  December 10, 2002

Reviewed:  June 9, 2020

Revised:  June 9, 2020

Legal Reference:  Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.12, .14; 299.10; 281 I.A.C. 12.3(1).

Cross Reference:  202.2 Oath of Office; 210.1 Annual Meeting; 215 Board of Directors’ Records; 704.3 Investments; 707 Financial Reports; 708 Care, Maintenance and Disposal of School District Records