See policies below.
BOARD OF DIRECTORS
Series 200
Policy Title: Annual Meeting Code No. 210.1
Each year after August 31, and prior to the organizational meeting of the Board in odd-numbered years, the Board will hold its annual meeting.
At the Annual Meeting, the Board will examine the financial books and settle the Secretary’s and Treasurer’s statements for the fiscal year ending the preceding June 30. As part of the annual reports, the Treasurer will present affidavits from depository banks. The Board may also appoint the Board’s legal counsel at the annual meeting.
The Board Treasurer will also update the Board on the progress of certification for the State Certified Annual Report, as well as the current schedule for audit procedures and completion of the Comprehensive Annual Financial Report, including Audit Report.
The Board Treasurer will also furnish to the Board a statement from each depository showing the balance then on deposit at the depository. If the Secretary or Treasurer fails to provide proper reports, the Board shall take action to obtain the balance information.
Approved: February 13, 1968
Reviewed: June 9, 2020
Revised: May 8, 2012
Legal Reference: Iowa Code §§ 279.1, .3, .33
Cross Reference: 206.3 Secretary-Treasurer; 701.1 Depository of Funds; 707 Fiscal Reports
BOARD OF DIRECTORS
Series 200
Policy Title: Regular Meeting
Code No. 210.2
The regular meeting time and date will be set by the Board at its organizational meeting. The regular meetings of the Board will be held on the second Tuesday of each month at 6:00PM. At each month's regular meeting the Board will determine if a second meeting of that month will be necessary and if so, what the tentative agenda items will be for that meeting. Any second meeting of a month for the Board will be held on the fourth Tuesday at 6:00PM. This date may be changed if it is not convenient for the Board. Proper public notice of all meetings will be given.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: November 14, 2017
Legal Reference: Iowa Code §§ 21.3, .4; 279.1
Cross Reference: 200.1 Organization of the Board of Directors; 210 Board of Directors' Meetings
BOARD OF DIRECTORS
Series 200
Policy Title: Special Meeting Code No. 210.3
It may be necessary for the Board to conduct a special meeting in addition to the regularly scheduled board meetings. Special meetings may be called by the President of the Board, the Superintendent, or by the Board Secretary at the request of a majority of the Board. Should a special meeting be called, public notice will be given.
If the special meeting called is an emergency meeting and the Board cannot give public notice in its usual manner, the Board will give public notice of the meeting as soon as practical and possible in light of the situation. Emergency meetings will only be held when an issue cannot wait the twenty-four hours necessary for a special meeting. The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.
Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting. The Board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020
Legal Reference: Iowa Code §§ 21.3, .4; 279.2
Cross Reference: 200.1 Organization of the Board of Directors; 210 Board of Directors’ Meetings
BOARD OF DIRECTORS
Series 200
Policy Title: Work Sessions Code No. 210.4
The Board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action. While the Board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming, and thoughtful discussion without action. Therefore, the Board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities. The Board has the authority to hire an outside facilitator to assist them in work sessions.
Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session. However, no board action will take place at the work session.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised:
Legal Reference: Iowa Code §§ 21; 279.8
Cross Reference: 210 Board of Directors’ Meetings; 211 Open Meetings
BOARD OF DIRECTORS
Series 200
Policy Title: Meeting Notice Code No. 210.5
Public notice will be given for meetings and work sessions held by the Board. Public notice will indicate the time, place, date, and tentative agenda of board meetings. The public notice will be posted on the bulletin board in the Central Administration Office and in the meeting notice display case outside of the George Daily Auditorium at least 2 days before it is scheduled, but, at the minimum, twenty-four hours notice needs to be given.
A copy of the public notice will be provided to those who have filed a request for notice with the Secretary. These requests for notice must be in writing. A copy of the public notice will also be accessible to employees and students. Proof of notice shall be retained in the Central Office.
In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting. In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation. The media and others who have requested notice will be notified of the emergency meeting. Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.
It is the responsibility of the Board Secretary to give public notice of board meetings and work sessions.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020
Legal Reference: Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970); Iowa Code §§ 21.2-.4; 279.1, .2
Cross Reference: 210 Board of Directors’ Meetings; 210.8 Board of Directors’ Meeting Agenda
BOARD OF DIRECTORS
Series 200
Policy Title: Quorum Code No. 210.6
Action by the board regarding the affairs of the School District may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting. While in person participation is encouraged, board members may attend meetings either in person or electronically provided each member can hear and be heard in real time by all members present and the public.
While board members are encouraged to attend board meetings, four (4) members will constitute a quorum and are a sufficient number to transact business of the school corporation. The adjournment of a meeting may be executed without a quorum.
An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.
It is the responsibility of each board member to attend board meetings.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020
Legal Reference: Iowa Code §§ 21.5(1); 279.4
Cross Reference: 210 Board of Directors’ Meetings
BOARD OF DIRECTORS
Series 200
Policy Title: Rules of Order Code No. 210.7
An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the School District. Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the Board. They also allow the Board to discuss, act upon, and make a clear record of school district business in a regular, ordered, reasonable, and consistent manner.
The Board will follow Robert’s Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.
The purpose of modified rules adopted by the Board are:
It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised:
Legal Reference: Iowa Code §§ 21.2, .7; 279.8
Cross Reference: 210 Board of Directors’ Meetings; 210.8 Board Meeting Agenda
BOARD OF DIRECTORS
Series 200
Policy Title: Board Meeting Agenda Code No. 210.8
The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The agenda is part of the public notice of the board meeting and will be posted and distributed.
Persons requesting to place an item on the agenda must make a request to the Superintendent prior to the drafting of the tentative agenda. The person making the request must state the person’s name, address, purpose of the presentation, action desired, and pertinent background information. Requests from the public or board member may be added to the tentative agenda at the discretion of the Superintendent after consultation with the Board President. Requests received after the deadline may only be added to the agenda for good cause.
The tentative agenda and supporting documents will be sent to the board members three days prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the Central Administration Office.
The Board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.
It is the responsibility of the Board President and Superintendent to develop the agenda for each board meeting.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020
Legal Reference: Iowa Code §§ 21; 279.8
Cross Reference: 210 Board of Directors’ Meetings; 211 Open Meetings; 213 Public Participation in Board Meetings; 215 Board of Directors’ Records; 402.5 Public Complaints About Employees; 502.4 Student Complaints and Grievances