300 ADMINISTRATION

300 Role of School District Administration

ADMINISTRATION

Series 300

 

Policy Title:  Role of School District Administration

Code No.  300

 

In this series of the Board policy manual, the Board defines the role and the employment of school district administrators.  Policies in the 400 series, “Employees,” also apply to administrators unless a more specific policy exists in the 300 series, “Administration”.

School district administrators have been given a great opportunity and responsibility to manage the school district, to provide educational leadership, and to implement the educational philosophy of the school district.  They are responsible for the day-to-day operations of the school district.  In carrying out these operations, the administrators are guided by Board policies, the law, the needs of the students, and the wishes of the citizens in the school district community.

It is the responsibility of the administrators to implement and enforce the policies of the Board, to oversee employees, to monitor educational issues confronting the school district, and to inform the Board about school district operations.

While the Board holds the superintendent ultimately responsible or these duties, the principals are more directly responsible for educational results, for the administration of the school facilities and for the employees.

The Board and the administration will work together to share information and decisions under the management team concept.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:

Cross Reference:

301 Administrative Structure

See policies below.

301.1 Management

ADMINISTRATION

Series 300

 

Policy Title:  Management

Code No.  301.1

 

The Board and the administrators will work together in making decisions and setting goals for the school district.  This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing their views on issues.  Those Board Members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each Board Member and administrator will support the decisions reached on the issues confronting the school district.

The Board is responsible for making the final decision in matters pertaining to the school district.

It is the responsibility of the superintendent to develop guidelines for cooperative decision-making.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013)

Cross Reference:  301 Administrative Structure

301.2 Management Team

ADMINISTRATION

Series 300

 

Policy Title:  Management Team

Code No.  301.2

 

The Board considers all those who have a role in the recruitment or release of employees to be part of the management team.  The management team is headed by the Superintendent.  The Superintendent will convene meetings to discuss school district policies, administrative procedures, and other business brought to the Superintendent’s attention.

The management team will meet with the Board upon the Board’s request or Superintendent’s recommendation to review overall operations of the school district and conditions affecting the management team.  The management team will have no relationship to the formal negotiating unit.  In the event a member or members of the management team are unable to resolve a problem, a committee of one Board member, one management team member, and the Superintendent will investigate the circumstances and make a recommendation.  If the recommendation does not settle the matter, the Board and the management team will meet to resolve the matter.  The Board may seek the advise of outside management consultants to assist in resolving the matter.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8 (2001); 281 I.A.C.; 12.3(3)

Cross Reference:  301 Administrative Structure

302 Superintendent

See policies below.

302.1 Superintendent Qualifications, Recruitment, Appointment

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Qualifications, Recruitment, Appointment

Code No.  302.1

 

The Board will employ a superintendent to serve as the chief executive officer of the Board, to conduct the daily operations of the school district, and to implement Board policy with the power and duties prescribed by the Board and the law.

The Board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the superintendent position.  In employing a superintendent, the Board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, sex, national origin, creed, age, sexual orientation, gender identity, or disability.  In keeping with the law, however, the Board will consider the veteran status of the applicants.  The Board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the Board will also consider the school district’s educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the Board.

The Board may contract for assistance in the search for a superintendent.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:  November 13, 2012

Legal Reference:  29 U.S.C. §§ 621-634 (2012); 42 U.S.C. §§ 2000e et seq. (2012); Iowa Code §§ 21.5(1)(i); 35C; 216; 279.8, .20 (2013); 281 I.A.C. 12.4(4); 1980 Op. Att’y Gen. 367.

Cross Reference:  200.2 Powers of the Board of Directors; 200.3 Responsibilities of the Board of Directors; 301 Administrative Structure; 302 Superintendent

302.2 Superintendent Contract and Contract Non-renewal

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Contract and Contract Non-Renewal

Code No.  302.2

 

The length of the contract for employment between the superintendent and the Board is determined by the Board.  The contract will begin on July 1 and end on June 30.  The contract will state the terms of employment and shall not exceed three years.

The first two years of a contract issued to a newly employed superintendent is considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or non-probationary contract, the Board will afford the superintendent appropriate due process, as provided by law.  The superintendent and Board may mutually agree to terminate the superintendent’s contract at any time.

It is the responsibility of the board to provide the contract for the superintendent.  The board may issue a temporary and nonrenewable contract in accordance with law.

If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with applicable law and board policies.

 

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:  December 12, 2017

Legal Reference:  Martin v. Waterloo Community School District, 518 N.W. 2d 381 (Iowa 1994); Cook v Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980); Board of Education of Fort Madison Community School District v. Youel, 282 N.W.2d 677 (Iowa 1979); Briggs v Board of Directors of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979); Luse v. Waco Community School District of Henry Co., 258 Iowa 1087, 141 N.W.2d 607 (1966).

Iowa Code § 279; 281 I.A.C. 12.4.

Cross Reference:  302 Superintendent

302.3 Superintendent Salary and Other Compensation

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Salary and Other Compensation

Code No.  302.3

 

The Board has complete discretion to set the salary of the superintendent.  It is the responsibility of the Board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent’s actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties.  It is within the discretion of the Board to pay dues to professional organizations for the superintendent.

The Board may approve the payment of dues and other benefits or compensation over and above the superintendent’s contract.  Approval of dues and other benefits or compensation will be included in the records of the Board in accordance with Board policy.

 

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .20 (2013); 1984 Opt. Att’y Gen. 47.

Cross Reference:  302 Superintendent

302.4 Superintendent Duties

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Duties

Code No.  302.4

 

The Board employs a superintendent of schools to serve as the chief executive officer of the Board.  The Board delegates to the Superintendent the authority to implement Board policy and to execute decisions made by the Board concerning the internal operations of the School District, unless specifically stated otherwise.

The Superintendent is responsible for the implementation and execution of Board policy and the observance of Board policy by employees and students.  The Superintendent is responsible for overall supervision and discipline of employees and the education program.

In executing the above-stated duties, the Superintendent will consider the financial situation of the School District as well as the needs of the students.  Specifically the Superintendent:

  • Interprets and implements all Board policies and all state and federal laws relevant to education;
  • Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the Board;
  • Represents the Board as a liaison between the School District and the community;
  • Establishes and maintains a program of public relations to keep the public well         informed of the activities and needs of the School District, effecting a wholesome and cooperative working relationship between the School District and the community;
  • Attends and participates in all meetings of the Board, except when the Superintendent has been excused, and makes recommendations affecting the School District;
  • Reports to the Board on such matters as deemed material to the understanding and proper management of the School District or as the Board may request;
  • Assumes responsibility for the overall financial planning of the district and for the preparation of the annual budget, and submits it to the Board for review and            approval;
  • Establishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the Board;
  • Files, or causes to be filed, all reports required by law;
  • Makes recommendations to the Board for the selection of employees for the School District;
  • Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the Board’s approval;
  • Recommends to the Board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
  • Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with Board policies;
  • Summons employees of the School District to attend such regular and occasional meetings as are necessary to carry out the education program of the School District;
  • Supervises methods of teaching, supervision, and administration in effect in the schools;
  • Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
  • Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
  • Defines educational needs and formulates policies and plans for recommendation to the Board;
  • Makes administrative decisions necessary for the proper functioning of the School District;
  • Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
  • Acts as the purchasing agent for the Board, and establishes procedures for the purchase of books, materials, and supplies;
  • Approves vacation schedules for employees;
  • Conducts periodic district administration meetings; and,
  • Performs other duties as may be assigned by the Board.
  • Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the Board.
  • Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the District in order to ensure timely decisions by the Board and the electorate regarding construction and renovation projects.

The list of duties will not act to limit the Board’s authority and responsibility over the Superintendent.  In executing these duties and others the Board may delegate, the Superintendent will consider the School District’s financial condition, as well as the needs of the students in the School District.

 

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .20, 23A (2013); 281 I.A.C. 12.4(4).

Cross Reference:  209 Board of Directors' Management Procedures; 301 Administrative Structure; 302 Superintendent

302.5 Superintendent Evaluation

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Evaluation                                                                                                                                               Code No.  302.5

 

The Board will conduct an ongoing evaluation of the superintendent’s skills, abilities, and competence.  At a minimum, the Board will formally evaluate the superintendent on an annual basis.  The goal of the superintendent’s formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent’s role, clarify the immediate priorities of the Board, and develop a working relationship between the Board and the superintendent.

The formal evaluation will be based upon the following principles:

  • The evaluation criteria will be in writing, clearly stated, and mutually agreed upon by the Board and the superintendent.  The criteria will be related to the job description and the school district’s goals;
  • At a minimum, the evaluation process will be conducted annually at a time agreed upon;
  • Each Board Member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire Board;
  • The superintendent will conduct a self-evaluation prior to discussing the Board’s evaluation, and the Board as a whole will discuss its evaluation with the superintendent;
  • The Board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the Board determines its discussion in open session will needlessly and irreparably injure the superintendent’s reputation; and,
  • The individual evaluation by each Board Member, if individual Board Members so desire, will not be reviewed by the superintendent.  Board Members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session.  The Board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent’s personnel file to be incorporated  into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent’s skills, abilities, and competence.

 

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Wedergren v. Board of Directors, 307 N.W.2d 12 (Iowa 1981); Iowa Code §§ 279.8, .20, .23, .23A (2013); 281 12.3(4)

Cross Reference:  212 Closed Sessions; 302 Superintendent

302.6 Superintendent Professional Development

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Professional Development

Code No.  302.6

 

The Board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.

It is the responsibility of the superintendent to arrange the superintendent’s schedule in order to enable attendance at various conferences and events.  If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight travel, or involves unusual expense, the superintendent will bring it to the attention of the Board President prior to attending the event.

The superintendent will report to the Board after an event.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8 (2013); 281 I.A.C. 12.7.

Cross Reference:  303.7 Administrator Professional Development; 401.7 Employee Travel Compensation

302.7 Superintendent Civic Activities

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Civic Activities

Code No.  302.7

 

The Board encourages the superintendent to be involved in the school district community by belonging to school district community organizations and attending and participating in school district community activities.

It is the responsibility of the superintendent to become involved in school district community activities and events.  The Board may include a lump sum amount as part of the superintendent’s compensation to be used specifically for paying the annual fees of the superintendent for school district community activities and events if, in the Board’s judgment, the superintendent’s participation will further the public purpose of promoting and deriving support for the school district and public education in general.  It is within the discretion of the Board to pay annual fees for professional organizations and activities.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013); 1990 Op. Att’y Gen. 79.

Cross Reference:  302.3 Superintendent Salary and Other Compensation; 303.8 Administrator Civic Activities

 

302.8 Superintendent Consulting/Outside Employment

ADMINISTRATION

Series 300

 

Policy Title:  Superintendent Consulting/Outside Employment

Code No.  302.8

 

The superintendent’s position is considered full-time employment.  The Board expects the superintendent to give the responsibilities of the position precedence over other employment.  The superintendent may accept consulting or outside employment for pay as long as, in the judgment of the Board, the work is conducted on the superintendent’s personal time and it does not interfere with the performance of the superintendent’s duties.

The Board reserves the right, however, to request that the superintendent cease the outside employment as a condition of continued employment.  The Board will give the superintendent thirty days notice to cease outside employment.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .20 (2013).

Cross Reference:  302.2 Superintendent Contract and Contract Non-renewal; 302.4 Superintendent Duties

 

303 Administrators

303.1 Administrative Positions

ADMINISTRATION

Series 300

 

Policy Title:  Administrative Positions

Code No.  303.1

 

The school district will have, in addition to the Superintendent, administrative positions as recommended and approved by the Board to carry out Board policy and administer district programs.

These administrators will work closely with the Superintendent in the day-to-day operations of the school district.

It is the responsibility of these administrators to uphold Board policy, to instill a positive, cooperative environment with employees, and to share their expertise with each other and the Board under the management team concept.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .20, .21, .23-.24 (2013); 281 I.A.C. 12.4

Cross Reference:  301 Administrative Structure; 303 Administrative Employees

 

303.2 Administrator Qualifications, Recruitment, Appointment

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Qualifications, Recruitment, Appointment

Code No.  303.2

 

The Board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The Board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the Board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, sex, national origin, creed, age, sexual orientation, gender identity, or disability.  In keeping with the law, however, the Board will consider the veteran status of the applicants.  The Board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the Board will also consider the school district’s educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the Board.

It is the responsibility of the superintendent to make a recommendation to the Board for filling an administrative position, based on the requirements stated in this policy.  The Board will act only on the superintendent’s recommendation.

The Board may contract for assistance in the search for administrators.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:  November 13, 2012

Legal Reference:  Iowa Code §§ 279.8, .21 (2013); 281 I.A.C. 12.4; 1980 Op. Att’y Gen. 367.

Cross Reference:  303 Administrative Employees

 

303.3 Administrator Contract and Contract Non-renewal

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Contract and Contract Non-Renewal

Code No.  303.3

 

The length of the contract for employment between an administrator and the Board will be determined by the Board and stated in the contract.  The contract will also state the terms of the employment.

The first three consecutive years of a contract issued to a newly employed administrator will be considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the administrator.  In the event of termination of a probationary or non-probationary contract, the Board will afford the administrator appropriate due process, as required by law.  The administrator and Board may mutually agree to terminate the administrator’s contract.

It is the responsibility of the Superintendent to create a contract for each administrative position.  The Board may issue temporary and nonrenewable contracts in accordance with law.

Administrators who wish to resign, to be released from a contract, or to retire, must comply with applicable law and board policies.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:  December 12, 2017

Legal Reference:  Martin v. Waterloo Community School District, 518 N.W.2d 381 (Iowa 1994); Cook v. Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980); Board of Education of Fort Madison Community School District v Youel, 282 N.W.2d 677 (Iowa 1979); Briggs v Board of Education of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979); Iowa Code § 279; 281 I.A.C.; 12.4.

Cross Reference:  303 Administrative Employees

303.4 Administrator Salary and Other Compensation

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Salary and Other Compensation

Code No.  303.4

 

The Board has complete discretion to set the salary of the administrators.  It is the responsibility of the Board to set the salary and benefit of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators.  The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator’s actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties.  The Board will approve the payment of other benefits or compensation over and above the administrator’s contract.  Approval of other benefits or items of an administrator’s compensation will be included in the records of the Board in accordance with Board policy.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.21 (2013); 1984 Op. Att’y Gen. 47.

Cross Reference:  303 Administrative Employees

 

303.4R1(L) Administrative Salary and Other Compensation

ADMINISTRATION

Series 300

 

Administrative Regulation:  Administrative Salary and Other Compensation

Code No.  303.4R1(L)

 

Benefits for Administrators and Directors

The Superintendent, Curriculum  Director, Principals, Assistant Principals, Technology Director, Transportation Director, Director of Operations, Maintenance Foreman, Food Service Director, Activities Director, and Board Secretary shall generally receive benefits including, but not limited to, Paid Leaves, Sick Leave Bank, Unpaid Leaves, Health Insurance, Life Insurance and Long Term Disability Insurance, and Flex Benefits Plans similar to those stipulated in the Master Agreement with the Oskaloosa Education Association with the exception of specific provisions negotiated for their individual contracts and those listed below.

Any stipulations listed in individual contracts supersede the provisions listed below.

Work Year, Holidays and Vacations for Administrators and Directors

The work year (contracted days) shall be recommended by the Superintendent and approved by the Board.  The contracted days shall be sufficient in number in order for the job description requirements and related tasks to be performed.

Positions requiring 260 days (Superintendent, Curriculum Director, Technology Director, Business Manager, Transportation Director, Director of Operations, Maintenance Foreman, High School Principal) shall receive twenty (20) days of paid vacation each fiscal year.  In addition, these positions shall receive ten (10) paid holidays, including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day (2), Christmas Day (2), New Year’s Eve, and one floating holiday.  Employees in these positions that may need to work on a holiday shall be allowed to float that holiday to another day with approval by the Superintendent or designated representative.

Vacation earned in any fiscal year shall be expended before the end of the fiscal year.  Any variation from these provisions must be approved by the Superintendent or a designated representative.

Administrators and Directors may be permitted to use their vacation or non-contract days plus some additional time for the purpose of attending summer school, workshops, or for teaching in college.  The program of study is to be approved in advance by the Superintendent or a designated representative.

Any Administrator or Director who has earned vacation, and whose service with the District is terminated at a time when there is no opportunity for the earned vacation to be taken, shall be entitled to be paid a regular salary for the vacation days earned.

Administrators may use compensatory time (day for day, summer time only) to fulfill their contract upon approval by the Superintendent.

Administrative Fringe Benefits

Leave of Absence – Administrators and Directors are provided three (3) days personal leave.  Personal leave for administrators is not exempt from use before and after vacations.  Positions requiring 200 days of service shall also be granted leave of absence for personal illness, with full pay, at the rate of fifteen (15) days per year.  The date that an employee may begin to use sick leave shall be the first day of the contract year.  Unused sick leave days shall be cumulative from year to year, with a maximum of 120 days.  If a position requires greater than 200 days, the Administrator or Director shall be entitled to one additional sick leave day for each unit of twenty (20) additional contract days.  Administrators and Directors may also be included in the Sick Leave Bank as stipulated in the Master Agreement with the Oskaloosa Education Association upon request.  One who wishes to join the Bank shall submit to the Superintendent or his/her designee a signed statement of intent to participate in the Bank on or before September 30 of any school year.

Life Insurance – Administrators and Directors shall receive term life insurance coverage with a $100,000 benefit, double for accidental death.  The Superintendent shall be provided term life insurance as stipulated by his/her contract.

Dues – Administrators and Directors shall have their job-related dues to state and national associations paid by the District.

 

Approved:  June 28, 2005

Reviewed:  December 12, 2017

Revised:  July 13, 2010

303.5 Administrator Duties

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Duties

Code No.  303.5

 

Administrators will be hired by the Board to assist the superintendent in the day-to-day operations of the school district.

Each attendance center will have a building principal or principals responsible for the administration and operation of the attendance center.  Each building principal, as chief administrator of the assigned attendance center, is responsible for the building and grounds, for the students and employees assigned to the attendance center, and the budget for the attendance center.  The principal is considered the professional advisor to the superintendent in matters pertaining to the attendance center supervised by the principal.  Although the principals serve under the direction of the superintendent, duties of the principal may include, but not be limited to the following:

  • Cooperate in the general organization and plan of procedure in the school under the principal’s supervision;
  • Supervision of the teachers in the principal’s attendance center;
  • Maintain the necessary records for carrying out delegated duties;
  • Work with the superintendent in rating, recommending and selecting supervised employees whenever possible;
  • Work with the superintendent in determining the education program to be offered and in arranging the schedules.  As much of the schedule as possible should be made before school closes for summer vacation.  In the matter of courses offered,     the Board will have final approval.
  • Ensure that proper care is taken of all school books, supplies, materials, equipment, furniture and facilities;
  • Instruct teachers to make a complete annual inventory of all school property contained in their individual rooms.  This inventory is reviewed and filed with the Board Secretary;
  • Investigate excessive cases of absence or tardiness of students and notify the parents or guardians of unexcused absence or tardiness.  All such cases should be reported to the superintendent.
  • Make such reports from time to time as the superintendent may require;
  • Maintain the regular schedule of school hours established by the Board and make no temporary changes in the schedule without the consent of the superintendent;
  • Promptly notify the superintendent/or designee whenever ventilation; sanitation or heating of the building is unsatisfactory;
  • Contribute to the formation and implementation of general policies and procedures of the school;
  • Perform such other duties as may be assigned by the superintendent of schools.

This list of duties will not act to limit the Board’s authority and responsibility over the position of the administrators.  In executing these duties and others the Board may delegate, the administrators will consider the school district’s financial condition as well as the needs of the students in the school district.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .21, .23A (2013); 281 I.A.C.; 12.4(5), .4(6), .4(7)

Cross Reference:  301 Administrative Structure; 303 Administrative Employees

 

303.6 Administrator Evaluation

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Evaluation

Code No.  303.6

 

The Superintendent will conduct an ongoing process of evaluating the administrators on the skills, abilities, and competence.   At a minimum, the superintendent will formally evaluate the administrators annually.  The goal of the formal evaluation process is to ensure that the educational program for the students is carried out student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator’s role as defined by the Board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the Board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year’s performance and the future areas of growth.  The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator’s personnel file.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and non-probationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator’s skills, abilities and competence.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, 21-.23A (2013); 281 I.A.C. Ch 12.3(3); ch. 83.

Cross Reference:  303 Administrative Employees

 

303.7 Administrator Professional Development

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Professional Development

Code No.  303.7

 

The Board encourages the administrators to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities.

It is the responsibility of the administrators to arrange their schedules in order to attend various conferences and events in which they are involved.  Prior to attendance at an event, the administrator must receive approval from the superintendent. 

The administrator will report to the superintendent after an event.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013); 281 I.A.C. 12.7

Cross Reference:  302.6 Superintendent Professional Development; 401.7 Employee Travel Compensation

303.8 Administrator Civic Activities

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Civic Activities

Code No.  303.8

 

The Board encourages the administrators to be involved in the school district community by belonging to community organizations, and by attending and participating in school district community activities.

It is the responsibility of the administrators to become involved in school district community activities and events.  The Board may include a lump sum amount as part of the administrator’s compensation to be used specifically for paying the annual fees of the administrator for school district community activities and events if, in the Board’s judgment, the administrator’s participation will further the public purpose of promoting the deriving support for the school district and public education in general.  It is within the discretion of the Board to pay annual fees for professional organizations and activities.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013); 1990 Op. Att’y Gen. 79.

Cross Reference:  302.7 Superintendent Civic Activities

303.9 Administrator Consulting/Outside Employment

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Consulting/Outside Employment

Code No.  303.9

 

An administrative position is considered full-time employment.  The Board expects administrators to give the responsibilities of their positions in the school district precedence over other employment.  An administrator may accept consulting or outside employment for pay as long as, in the judgment of the Board and the superintendent, the work is conducted on the administrator’s personal time and it does not interfere with the performance of the administrative duties contracted by the Board.

The Board reserves the right, however, to request the administrator cease the outside employment as a condition of continued employment.  The Board will give the administrator thirty days notice to cease outside employment.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code §§ 279.8, .21 (2013).

Cross Reference:  303.3 Administrator Contract and Contract Non-renewal; 303.5 Administrator Duties

 

304 Administrative Regulations

See Policies Below.

304.1 Development and Enforcement of Administrative Regulations

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Consulting/Outside Employment

Code No.  303.9

 

An administrative position is considered full-time employment.  The Board expects administrators to give the responsibilities of their positions in the school district precedence over other employment.  An administrator may accept consulting or outside employment for pay as long as, in the judgment of the Board and the superintendent, the work is conducted on the administrator’s personal time and it does not interfere with the performance of the administrative duties contracted by the Board.

The Board reserves the right, however, to request the administrator cease the outside employment as a condition of continued employment.  The Board will give the administrator thirty days notice to cease outside employment.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013).

Cross Reference:  209 Board of Directors' Management Procedures; 304.2 Monitoring of Administrative Regulations

 

304.2 Monitoring of Administrative Regulations

ADMINISTRATION

Series 300

 

Policy Title:  Monitoring of Administrative Regulations

Code No.  304.2

 

The administrative regulations will be monitored and revised when necessary.  It is the responsibility of the Superintendent to monitor and revise the administrative regulations.

The Superintendent may rely on the Board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of, and possible changes in, the administrative regulations.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Legal Reference:  Iowa Code §§ 279.8, .20 (2013)

Cross Reference:  209 Board of Directors' Management Procedures; 304.1 Development and Enforcement of Administrative Regulations

 

305 Administrator Code of Ethics

ADMINISTRATION

Series 300

 

Policy Title:  Administrator Code of Ethics

Code No.  305

 

Administrators, as part of the educational leadership in the school district community, represent the views of the school district.  Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district.  Therefore, administrators will conduct themselves professionally and in a manner fitting to their position.

Each administrator will follow the code of ethics stated in this policy.  Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the Board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

  • Upholds the honor and dignity of the profession in actions and relations with students, colleagues, Board Members and the public;
  • Obeys local, state and national laws; holds to high ethical and moral standards; and gives loyalty to this country and to the cause of democracy and liberty;
  • Accepts the responsibility to master and contribute to the growing body of specialized knowledge, concepts, and skills which characterize school administration as a profession;
  • Strives to provide the finest possible educational experiences and opportunities to the members of the school district community;
  • Seeks to preserve and enhance the prestige and status of the profession when applying for a position or entering into contractual agreements;
  • Carries out in good faith the policies duly adopted by the local Board and the regulations of state authorities and renders professional service;
  • Disallows consideration of private gain or personal economic interest to affect the discharge of professional responsibilities;
  • Recognizes public schools are the public’s business and seeks to keep the public informed about their schools; and,
  • Supports and practices the management team concept.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:

Legal Reference:  Iowa Code § 279.8 (2013); 282 I.A.C. 13.

Cross Reference:  404 Employee Conduct and Appearance

306 Succession of Authority to the Superintendent

ADMINISTRATION

Series 300

 

Policy Title:  Succession of Authority to the Superintendent

Code No.  306

 

In the absence of the superintendent, it is the responsibility of the other administrators to assume the superintendent’s duties.  The succession of authority to the superintendent shall be assumed jointly by the School Business Official and the Curriculum Director.

If the absence of the superintendent is temporary, the successor will assume only those duties and responsibilities of the superintendent that require immediate action.  If the Board determines the absence of the superintendent will be a lengthy one, the Board will appoint an acting superintendent to assume the responsibilities of the superintendent.  The successor will assume the duties when the successor learns of the superintendent’s absence or when assigned by the superintendent or the Board.

References to “superintendent” in this policy manual will mean the “superintendent or the superintendent’s designee” unless otherwise stated in the Board policy.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Revised:  December 12, 2017

Legal Reference:  Iowa Code § 279.8 (2013); 281 I.A.C.; 12.4(4).

Cross Reference:  302 Superintendent

 

307 Communication Channels

ADMINISTRATION

Series 300

 

Policy Title:  Communication Channels

Code No.  307

 

Questions and problems are resolved at the lowest organizational level nearest to the complaint.  School employees are responsible for conferring with their immediate supervisor on questions and concerns.  Students and other members of the school district community will confer with a licensed employee and then with the principal on questions and concerns.

If resolution is not possible by any of the above, individuals may bring it to the attention of the superintendent within five school days of their discussion with the principal.  If there is no resolution or plan for resolution by the superintendent within five school days of the individual’s discussion with the superintendent, the individual may ask to have the question or problem placed on the Board agenda.

It will first be the responsibility of the administrators to resolve questions and problems raised by the employees and the student they supervise and by other members of the school district community.

 

Approved:  December 16, 2003

Reviewed:  December 12, 2017

Legal Reference:  Iowa Code § 279.8 (2013).

Cross Reference:  213 Public Participation in Board Meetings; 213.1R1 General Complaints by Citizens; 401.4 Employee Complaints; 502.4 Student Complaints and Grievances; 504.3 Student Publications