AUXILIARY SERVICES
Series 700
Policy Title: Depository of Funds Code No. 701.1
Each year at its annual meeting, the Board will designate by resolution the name and location of the Iowa located financial depository institution or institutions to serve as the official school district depository or depositories. The maximum deposit amount to be kept in the depository will be stated in the resolution. The amount stated in the resolution must be for all depositories and include all of the school district’s funds.
It is the responsibility of the Board Secretary to include the resolution in the minutes of the meeting.
Approved: December 16, 2003
Reviewed: February 9, 2021
Revised:
Legal Reference: Iowa Code §§279.33
Cross Reference: 210.1 Annual Meeting; 206.3 Secretary-Treasurer; 704.1 Local–State–Federal–Miscellaneous Revenue
AUXILIARY SERVICES
Series 700
Policy Title: Transfer of Funds Code No. 701.2
When the necessity for a fund has ceased to exist, the balance may be transferred to another fund or account by Board resolution. School district monies received without a designated purpose may be transferred in this manner. School district monies received for a specific purpose or upon vote of the people may only be transferred, by Board resolution when the purpose for which the monies were received has been completed. Voter approval is required to transfer monies to the general fund from the capital projects and debt service fund.
If all requirements for district use of funds calculated under the teacher leadership supplement are met and funds remain unexpended and unobligated at the end of the fiscal year, the district may transfer all or a portion of remaining funds into the district’s flexibility account in accordance with law.
The district may choose to request approval from the School Budget Review Committee to transfer funds to make a program whole, prior to its elimination.
Temporary transfers (loans) of funds are permitted between funds but must be repaid to the originating fund, with interest, by Oct. 1 following the end of the fiscal year.
It is the responsibility of the Board Secretary to make recommendations to the board regarding transfers and to provide the documentation justifying the transfer.
Approved: December 16, 2003
Reviewed: February 09, 2021
Revised: October 12, 2021
Legal Reference: Iowa Code §§ 24.21-.22; 279.8; 279.42; 298A
Cross Reference: 701.3 Financial Records; 703 Budget; 704.2 Sale of Bonds
AUXILIARY SERVICES
Series 700
Policy Title: Financial Records Code No. 701.3
Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law. School district monies are received and expended from the appropriate fund and/or account. The funds and accounts of the school district will include, but not be limited to:
Governmental fund type:
Proprietary fund type
Fiduciary funds:
Account groups:
The general fund is used primarily for the education program. Special revenue funds are used to account for monies restricted to a specific use by law. Capital projects funds are used to account for financial resources to acquire or construct major capital facilities (other than those of proprietary funds and trust funds), physical plant & equipment, and to account for revenues from SAVE. A debt service fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Proprietary funds account for operations of the school district operated similar to private business, or they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis. Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity. The account groups are the accounting records for fixed assets and long-term debt.
The board may establish other funds in accordance with generally accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law. The status of each fund must be included in the annual report.
It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district’s financial records to the attention of the Board.
Approved: December 16, 2003
Reviewed: February 9, 2021
Revised:
Legal Reference: Iowa Code §§ 291; 298; 298A
Cross Reference: 704 Revenue; 705 Purchasing
AUXILIARY SERVICES
Series 700
Policy Title: Governmental Accounting Practices and Regulations Code No. 701.4
District accounting practices will follow state and federal laws and regulations, Generally Accepted Accounting Principles (GAAP), and the Uniform Financial Accounting system provided by the Iowa Department of Education. As advised by the District’s auditor, determination of liabilities and assets, prioritization of expenditures of governmental funds, and provisions for accounting disclosures shall be made in accordance with Governmental Accounting Standards.
In Governmental Accounting Standards Board (GASB) Statement No. 54, the Board identifies the order of spending unrestricted resources applying the highest level of classification of fund balance - restricted, committed, assigned, and unassigned - while honoring constraints on the specific purposes for which amounts in those fund balances can be spent. A formal Board action is required whenever it wishes to establish, modify, or rescind a committed fund balance. The resolution will state the exact dollar amount.
The Board authorizes the District Treasurer to assign amounts to a specific purpose in compliance with GASB 54. An “assigned fund balance” should also be reported in the order of spending unrestricted resources, but is not considered restricted or committed.
It is the responsibility of the Superintendent to develop administrative regulations implementing this policy. It is also the responsibility of the Superintendent or District Treasurer to make recommendations to the Board regarding fund balance designations.
Approved: June 14, 2011
Reviewed: February 9, 2021
Revised:
Legal Reference: Iowa Code §§ 257.31(4); 279.8; 297.22-.25; 298A
Cross Reference: 701.3 Financial Records; 703 Budget; 704 Revenue