AUXILIARY SERVICES

Series 700

Policy Title:  Payroll Period                                                                                                                                                       Code No.  706.1

Support Staff Employees

The payroll periods for employee groups known as secretaries, associates, custodians/maintenance/groundskeepers, and food service are semi-monthly.  Employees are paid on the thirteenth and last business day of each month.  If the thirteenth falls on a Saturday, Sunday, or holiday, payroll is paid on the next scheduled business day.

Licensed Staff

The payroll periods for employee groups known as teachers, administrators, directors, and bus drivers are monthly.  Employees are paid on the last business day of each month.

It is the responsibility of the Board Secretary to issue payroll to employees in compliance with this policy.

The provisions of any existing Master Agreements between the Board and collective bargaining units regarding payroll periods will be followed.

Approved:  December 16, 2003

Reviewed:  March 9, 2021

Revised:  March 9, 2021

Legal Reference:  Iowa Code §§  91A.

Cross Reference:  706.2 Payroll Deductions

AUXILIARY SERVICES

Series 700
 

Policy Title:      Payroll Deductions                                                                                                                      Code No.   706.2

Ease of administration is the primary consideration for payroll deductions, other than those required by law.  Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, Federal Insurance Contributions Act (FICA) tax, and the Iowa Public Employees’ Retirement System.

Employees may elect to have payments withheld for professional dues, district-related and mutually agreed upon group insurance coverage and the 403(b) retirement program administered by the State of Iowa Department of Administrative Retirement Investors Club.  Requests for these deductions will be made in writing to the Board Secretary using the appropriate forms.

It is the responsibility of the superintendent to determine which additional payroll deductions will be allowed.

The requirements stated in the Master Contract between employees in collective bargaining units and the Board regarding payroll deductions of such employees will be followed.

Approved:  December 16, 2003

Reviewed:  March 9, 2021

Revised:  March 9, 2021

Legal Reference:  Iowa Code §§ 91.A.2(4), .3; 294.8-.9, (2013)

Cross Reference:  406.6 Licensed Employee Tax Shelter Programs; 412.4 Classified Employee Tax Shelter Programs; 706.1 Payroll Periods

AUXILIARY SERVICES

Series 700

Policy Title:  Pay Deductions                                                                                                                                                                                         Code No.  706.3

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace.  As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the District that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:

• the employee has not sought permission to use paid leave for this partial-day absence,
• the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
• the employee’s accrued paid leave has been exhausted, or
• the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time that is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

Approved:  September 27, 2005

Reviewed:  March 9, 2021

Revised:

Legal Reference:  29 U.S.C. Sec. 213(a)(2012); 29 C.F.R. Part 541(2012)

Cross Reference:  409.8 Licensed Employee Unpaid Leave; 414.8 Classified Employee Unpaid Leave