BUSINESS PROCEDURES

Series 800

Policy Title:  Disposition of Obsolete Equipment                                                                                                                                Code No.  803.1

School property, such as equipment, furnishings, or supplies (hereinafter equipment), will be disposed of when it is determined to be of no further use to the School District.  It is the objective of the School District in disposing of the equipment to achieve the best available price or most economical disposal.

Obsolete equipment having a value of less than $5,000 will be sold or disposed of in a manner determined by the Board.  Obsolete equipment that is valued greater than $250 but less than $4,999 shall be sold if possible.  The sale of equipment, furnishings, or supplies disposed of in this manner shall be published in a newspaper of general circulation.  the publication of the sale shall be published with at least one insertion each week for two consecutive weeks.  If the value of the item in question is less than $250, the administration has the authority to dispose if it's in a manner that is most efficient.  Should the item be such that it shall be given away, employees should have the same opportunity as the general public to acquire the item but shall not have any advantage due to their status as an employee.  However, the sale of equipment, furnishings, or supplies disposed of in this manner will be published in a newspaper of general circulation.  The publication of the sale or disposition will be published with at least one insertion each week for two consecutive weeks.  Any other disposition may be done in any other manner so with only one insertion in same newspaper.

A public hearing will be held regarding the disposal of the equipment with a value of $5,000 or more prior to the Board’s final decision.  The Board will adopt a resolution announcing the proposed sale and will publish notice of the time and place of the public hearing and the description of the property will be in the resolution.  Notice of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date.  Upon completion of the public hearing, the Board may dispose of the equipment.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the method for disposing of equipment of no further use to the School District.

Approved:  October 14, 2003

Reviewed:  April 12, 2016

Revised:  April 12, 2016

Legal Reference:  Iowa Code §§ 297.22-.25 (2013)

Cross Reference:  704 Revenue; 705.1 Purchasing - Bidding; 803 Selling and Leasing

BUSINESS PROCEDURES

Series 800

Policy Title:  Lease, Sale, or Disposal of School District Buildings & Sites                                                                                Code No.  803.2

Decisions regarding the lease, sale, or disposal of School District real property are made by the Board.  In making its decision the Board will consider the needs of the educational program and the efficient use of public funds.

Prior to the Board’s final decision regarding real property with a value of $5,000 or more, a public hearing will be held.  The Board will adopt a resolution announcing the proposed sale which will contain notice of the time and place of the public hearing and the description of the property or locally known address.  Notice of the time and place of the public hearing will be published at least once, but not less than 10 days and not more than 20 days prior to the hearing date.  Upon completion of the public hearing, the Board may dispose of the property.

If the real property contains less than two acres, is located outside of a city, is not adjacent to a city, and was previously used as a schoolhouse site, the property may revert to the owner of the tract from whom the property was taken following the procedures set forth in Iowa Code 297.15-.25.

In the case of a sale or lease of school district real property not being used for the educational program, unless otherwise exempted, advertisements for bids will be taken.  If the bids received by the Board are deemed inadequate, the Board may decline to sell or lease the property and re-advertise.

In the case of the razing of a school district facility, at a cost of $40,000.00 or more, the Board will advertise and take bids for the purpose of awarding the contract for the project.

Notwithstanding the provisions in the rest of this policy, student-constructed buildings will be disposed of with the means and timing at the Board’s discretion at the time of sale.  For property greater than $40,000, the process will include both a public hearing and the publishing of the sale in a newspaper of general circulation.  The Board may then approve the sale, reject all bids, or amend the terms at its discretion.

The Superintendent is responsible for coordinating the action necessary for the Board to accomplish the lease, sale, or disposal of school district real property, including student-constructed buildings.  It will also be the responsibility of the Superintendent to make a recommendation to the Board regarding the use of School District real property not being utilized for the educational program.

Approved:  October 14, 2003

Reviewed:  June 8, 2021

Revised:  March 8, 2011

Legal Reference:  Iowa Code §§ 297.15-.25 (2013)

Cross Reference:  704 Revenue; 705.1 Purchasing - Bidding; 803 Selling and Leasing