BUSINESS PROCEDURES
Series 800
Policy Title: Facilities Inspections Code No. 804.1
A program for annual inspection, in addition to those conducted by authorized agencies, of the equipment, facilities, and grounds will be conducted as part of the maintenance schedule for school district buildings and sites. The results of this inspection will be reported to the Board at its annual meeting. Further, the Board may conduct its own inspection of the school district buildings and sites annually.
Approved: October 14, 2013
Reviewed: April 12, 2016
Revised:
Legal Reference: Iowa Code § 279.8 (2013)
Cross Reference: 802 Maintenance, Operation, and Management
BUSINESS PROCEDURES
Series 800
Policy Title: Warning System and Emergency Plans Code No. 804.2
The School District will maintain a warning system designed to inform students, employees, and visitors in the facilities of an emergency. This system is maintained on a regular basis under the maintenance plan for school district buildings and sites.
Students are informed of this system according to Board policy. Each classroom and office will have a plan for helping those in need of assistance to safety during an emergency. This will include, but not be limited to, students and employees with disabilities.
Licensed employees are responsible for instructing students on the proper techniques to be followed during an emergency. It is the responsibility of the Superintendent to develop administrative regulations regarding this policy.
Approved: October 14, 2003
Reviewed: April 12, 2016
Revised:
Legal Reference: Iowa Code § 100.31 (2013)
Cross Reference: 507 Student Health and Well-Being; 711.7 School Bus Safety Instruction; 804 Safety Program
BUSINESS PROCEDURES
Series 800
Policy Title: Bomb Threats Code No. 804.3
As soon as a bomb threat is reported to the administration, the school district facility should be cleared immediately. A thorough search will be made by the appropriate school district or law enforcement officials. Employees and students will remain outside the school district facility until it is determined that danger no longer exists.
It is the responsibility of the Superintendent to file a report or keep a report of each incident for the school district records.
Approved: October 14, 2003
Reviewed: April 12, 2016
Revised:
Legal Reference: Iowa Code § 279.8 (2013)
Cross Reference: 804 Safety Program
BUSINESS PROCEDURES
Series 800
Policy Title: Asbestos Containing Material Code No. 804.4
Friable and non-friable asbestos-containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed. If there is a need to replace asbestos it will be replaced with non-asbestos containing materials. Each school building will maintain a copy of the asbestos management plan.
The School District will annually notify, appoint, and train appropriate employees as necessary.
Approved: October 14, 2003
Reviewed: April 12, 2016
Revised:
Legal Reference: 20 U.S.C.§§ 3601 et seq. (2012); 40 C.F.R. Pt. 763.84 (2012); Iowa Code §§ 279.51-.54 (2013)
Cross Reference: 403.4 Hazardous Chemical Disclosure; 802 Maintenance, Operation, and Management
BUSINESS PROCEDURES
Series 800
Policy Title: Stock Prescription Medication Supply Code No. 804.5
The Oskaloosa Community School District seeks to provide a safe environment for students, staff, and visitors who are at risk of potentially life-threatening incidents including severe allergic reactions, respiratory distress and opioid overdose. Therefore, it is the policy of the district to annually obtain a prescription for epinephrine auto-injectors, bronchodilator canisters and spacers and/or opioid antagonists from a licensed health care professional, in the name of the school district, for administration by a school nurse or personnel trained and authorized to administer to a student or individual who may be experiencing an anaphylactic reaction, respiratory distress or acute opioid overdose.
Procurement and maintenance of supply: The district shall stock a minimum of the following for each attendance center: [select supply of stock medication district will voluntarily provide]
The supply of such medication shall be maintained in a secure, easily accessible area for an emergency within the school building, or in addition to other locations as determined by the school district. School nurses shall routinely check stock of medication and document in a log monthly:
The employee shall be responsible for ensuring the district replaces, as soon as reasonably possible, any logged epinephrine auto-injector brochodilator canister or spacer or opioid antagonist that is empty after use, damaged or, close to expiration., The district shall dispose of stock medications and delivery devices in accordance with state laws and regulations.
Training: A school nurse or personnel trained and authorized may provide or administer any of the medication listed in this policy from a school supply to a student or individual if the authorized personnel or school nurse reasonably and in good faith believes the student or individual is having an anaphylactic reaction, respiratory distress, asthma or other airway-constricting disease, or opioid overdose. Training to obtain a signed certificate to become personnel authorized to administer an epinephrine auto-injector, bronchodilator canister or spacer or opioid antagonist shall consist of the requirements of medication administration established by law and an annual anaphylaxis, asthma, other airway-constricting disease, opioid overdose training program approved by the Department of Education.
Authorized personnel will be required to retake the medication administration course, training program and provide a procedural skills demonstration to the school nurse demonstrating competency in the administration of stock epinephrine auto-injectors, bronchodilator canister or spacer or opioid antagonists to retain authorization to administer these medications if the following occur:
Reporting: Authorized personnel will contact the school nurse or emergency medical services (911) immediately after a stock bronchodilator canister is administered to a student or individual. The school nurse retains accountability for professional nursing judgment with the administration of stock bronchodilator and whether to contact emergency medical services in accordance with Iowa laws.
The district will contact emergency medical services (911) immediately after a stock epinephrine auto-injector, or stock opioid antagonist is administered to a student or individual. The school nurse or authorized personnel will remain with the student or individual until emergency medical services arrive.
Within 48 hours, the district will report to the Iowa Department of Education:
As provided by law, the district, board, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of an epinephrine auto-injector, bronchodilator canister or spacer,
or opioid antagonist provided they acted reasonably and in good faith. The superintendent may develop an administrative process to implement this policy.
NOTE: Districts are not required by law to stock and maintain a supply of epinephrine auto- injectors, bronchodilator canister or spacer, or opioid antagonist. However, if a district decides to stock and maintain a supply of these medications, the board is required to establish a policy.
NOTE: For additional information, training resources and reporting forms regarding voluntary stock medication, please visit the Department of Education’s page titled “School Nurse Resources” and scroll down to “Stock Medications,” located at https://educateiowa.gov/pk-12/learner-supports/school- nurse/school-nurse-resources.
Legal Reference: Iowa Code §§ 135.185; 190; 279.8. 281 I.A.C. 14.3. 655 I.A.C 6.2(2)
Approved: January 10, 2023
Reviewed:
Revised:
USE OF RECORDING DEVICES ON SCHOOL PROPERTY Code 804.6
District-Generated Recordings
The district believes in the importance of providing a safe and enriching learning environment possible for its students. The district uses digital recording devices on school property including school transportation vehicles to help protect the safety of district students, employees and community members; and to safeguard district property which is funded using public resources. Additionally, district-generated recordings of students engaging in the district’s educational and extracurricular programs can be essential to engage positively with the school community and promote the value of public education.
In order to balance privacy and safety interests, no recording devices will be utilized on district property where individuals maintain a reasonable expectation of privacy. These areas include but are not limited to: the school nurse’s office, restrooms, locker rooms, changing areas, lactation spaces and employee break areas.
Recordings of students have the potential to be considered education records. Any recordings will be maintained and accessed in compliance with the requirements of the Family Education Rights and Privacy Act and the district’s policy on student records.
Recordings will be digitally maintained and stored for an appropriate amount of time to maintain the safety of the educational environment and to safeguard district property, after which they will be destroyed. The superintendent or superintendent’s designee will establish any necessary regulations related to the secure storage, maintenance, viewing and destruction of digital recordings.
Legal Reference: 20 USC 1232; Iowa Code §§ 279.8
Cross Reference: 506.1 Student Records 711.2R2 Use of Recording Devices on School Buses
Approved August 10, 2021
Reviewed
Revised
Use of District Ownd Recording Devices on District Property Regulation CODE: 8046R1
The board supports the use of recording devices on district property as a means to monitor and maintain a safe environment for students and employees. District property includes district-owned land, buildings, vehicles, buses and any other property as needed. The contents of the recordings may be used as evidence in a student or employee disciplinary proceeding.
Student Records
The content of the recordings may be a student record subject to federal and state law, board policy and administrative regulations regarding confidential student records. Generally, surveillance video that does not capture any specific incident is not a student record or personnel record and may be disclosed as a public record upon request. Only those persons with a legal basis or legitimate educational purpose may view the recordings. In most instances, individuals with a legitimate educational purpose may be the superintendent, building principal, classroom teacher, transportation director, bus driver, HR director and special education staffing team. A parent may inspect, review or be informed of the content of the recording without consent from any student or parent of a minor student also shown in the recording, whether the student is a bystander to an incident or directly involved. The district may, but is not obligated by law to provide a copy of a recording to a parent or student upon request.
A recording during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.
Notice
The school district will annually provide the following notice to students, employees, and parents:
The Oskaloosa Community School District Board of Directors has authorized the use of recording devices on school district owned property. The recording devices will be used to enhance safety and security within the educational environment. Students, employees, and parents are hereby notified that the content of the recording may be used in a student or employee disciplinary proceeding. The content of the recordings may be considered confidential student records and will be retained with other student records. Recordings will only be retained if necessary for use in a student or employee disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view the recording of their child.
The following notice will also be placed on all school buses equipped with recording devices: This building/bus is equipped with a recording /audio monitoring system.
Review of Recording Devices
The school district will review the recordings: when necessary, as a result of an incident reported by an employee or student.
If not public records, the viewing of the recordings is limited to the individuals having a legitimate educational purpose. A written log, as appropriate, may be kept of those individuals viewing the recordings stating the time, name of individual viewing and the date the recordings was viewed.
Student Conduct
Students are prohibited from tampering with the recording devices on the school property. Students found in violation of this regulation will be disciplined in accordance with the school district discipline policy and Good Conduct Rule and will reimburse the school district for any repairs or replacement necessary as a result of the tampering.
Employee Conduct
District-generated recordings may be used as evidence in employee disciplinary matters, as appropriate. Employees are prohibited from tampering with recording devices on school property. Employees found to be in violation of this regulation will be subject to disciplinary action as outlined in the employee handbook and relevant board policies.