414.1 Classified Employee Vacations - Holidays - Personal Leave

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Policy Title: Classified Employee Vacations – Holidays – Personal Leave

Code No. 414.1

The Board will determine the amount of vacation, holidays and personal leave that will be allowed on an annual basis for classified employees.

Classified employees will be paid only for the hours they would have been scheduled for the day. Vacation will not be carried forward from year to year without a prior arrangement with the Superintendent.

It is the responsibility of the Superintendent to make a recommendation to the Board annually on vacation and personal leave for all classified employees.

The requirements stated in the Master Contract between employees in the classified collective bargaining unit and the Board regarding vacations, holidays, and personal leave of such employees will be followed.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised: June 13, 2017

Legal Reference: Iowa Code §§ 1C; 4.1(34); 20.

Cross Reference: 409.1 Licensed Employee Vacations - Holidays - Personal Leave; 601.1 School Calendar

414.1R1(L) Classified Employee Vacations - Holidays - Personal Leave

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Administrative Regulation: Classified Employee Vacations – Holidays – Personal Leave Code No. 414.1R(L)

The Board will determine the amount of vacation, holidays, and personal leave that will be allowed on an annual basis for classified employees.

Classified employees covered by a collective bargaining agreement shall follow stipulations regarding holidays, vacations, and personal leave as detailed in the Master Agreement of the appropriate bargaining group and their individual contracts.

Other classified employees requiring 260 days including Administrative Secretaries, Project Assistant, and Technology Support Specialist, shall accrue ten (10) days of paid vacation each fiscal year, increasing to fifteen (15) days after 5 full fiscal years of service, and twenty (20) days after 10 full fiscal years of service. The Assistant Transportation Director shall accrue fifteen (15) days of paid vacation each fiscal year, increasing to twenty (20) days after 10 full fiscal years of service.

In addition, these positions shall receive ten (10) paid holidays, including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day (2), Christmas Day (2), New Year’s Eve, and one floating holiday. Employees in these positions that may need to work on a holiday shall be allowed to float that holiday to another day with approval by the Superintendent or designated representative.

Vacation earned throughout any fiscal year shall be expended before the end of the next fiscal year. Any variation from these provisions must be approved by the Superintendent or a designated representative.

Any classified employee who has earned vacation, and whose service with the District is terminated at a time when there is no opportunity for the earned vacation to be taken, shall be entitled to be paid a regular salary for the vacation days earned.

Other classified employees are also provided two (2) days personal leave.

Approved: June 28, 2005

Reviewed: May 14, 2019

Revised: August 12, 2008

414.2 Classified Employee Personal Illness Leave

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Policy Title: Classified Employee Personal Illness Leave Code No. 414.2

Evidence may be required to be provided by the employee to his or her supervisor regarding the mental or physical health of the employee including, but not limited to, confirmation of the following: the employee’s illness, the need for the illness leave, the employee’s ability to return to work, and the employee’s capability to perform the duties of the employee’s position. It is within the discretion of the Board and the Superintendent to determine the type and amount of evidence necessary. When an illness leave will be greater than three consecutive days, the employee will comply with Board policy regarding family and medical leave.

If an employee is eligible to receive workers’ compensation benefits, the employee will comply with district procedures.

Classified employees covered by a collective bargaining agreement shall receive personal illness leave as detailed in the Master Agreement of the appropriate bargaining group, as well as their individual contracts.

Classified employees not covered by a collective bargaining agreement shall generally receive personal illness leave comparable to that stipulate in the Master Agreement of a similar bargaining group, with the exception of specific provisions listed in their individual contracts and those as specified in other policies.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised: May 14, 2019

Legal Reference: Whitney v. Rural Ind. School District, 232 Iowa 61, 4 N.W.2d 394 (1942); 29 U.S.C. §§ 2601 et seq.; 29 C.F.R. Pt. 825; Iowa Code §§ 20; 85.33, .34, .38(3); 279.40

Cross Reference: 403.2 Employee Injury on the Job; 414.3 Classified Employee Family and Medical Leave; 414.8 Classified Employee Unpaid Leave

414.3 Classified Employee Family and Medical Leave

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Policy Title: Classified Employee Family and Medical Leave Code No. 414.3

Unpaid family and medical leave will be granted up to 12 weeks per year to assist employees in balancing family and work life. For purposes of this policy, year is defined as the term of an annual contract. Requests for family and medical leave are made to the superintendent.

Employees may be allowed to substitute paid leave for unpaid family and medical leave by meeting the requirements set out in the family and medical leave administrative rules. Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave. It is the responsibility of the superintendent to develop administrative rules to implement this policy.

The requirements stated in the Master Contract between employees in the certified collective bargaining unit and the Board regarding family and medical leave of such employees will be followed.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised: October 13, 2009

Legal Reference: Whitney v. Rural Ind. School District, 232 Iowa 61, 4 N.W.2d 394 (1942); 29 U.S.C. §§ 2601 et seq.; 29 C.F.R. Pt. 825; Iowa Code 20; 85.33, .34, .38(3); 216; 279.40

Cross Reference: 409.2 Licensed Employee Personal Illness Leave; 409.3 Licensed Employee Family and Medical Leave; 409.8 Licensed Employee Unpaid Leave

414.3E1 Classified Employee Family and Medical Leave Notification

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Classified employees covered by a collective bargaining agreement shall follow stipulations regarding bereavement leave as detailed in the Master Agreement of the appropriate bargaining group.

Classified employees not covered by a collective bargaining agreement (Administrative Secretaries, Kitchen Managers, Project Assistant, Technology Support Specialist, and Assistant Transportation Director) shall receive bereavement leave similar to that stipulated in the Master Agreement with the Oskaloosa Support Staff Association.

It is within the discretion of the Superintendent to determine the number of bereavement leave days to be granted.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised: June 13, 2017

Legal Reference: Iowa Code §§ 20; 279.8.

Cross Reference: 414 Classified Employee Vacations and Leaves of Absence

414.5 Classified Employee Political Leave

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Policy Title: Classified Employee Political Leave Code No. 414.5

The Board will provide a leave of absence to classified employees to run for elective public office. The Superintendent will grant a classified employee a leave of absence to campaign as a candidate for an elective public office as unpaid leave.

The classified employee will be entitled to one period of leave to run for the elective public office, and the leave may commence any time within thirty days of a contested primary, special, or general election and continue until the day following the election.

The request for leave must be in writing to the Superintendent at least thirty days prior to the starting date of the requested leave.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised:

Legal Reference: Iowa Code ch. 55

Cross Reference: 401.9 Employee Political Activity; 414 Classified Employee Vacations and Leaves of Absence

414.6 Classified Employee Jury Duty Leave

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Policy Title: Classified Employee Jury Duty Leave Code No. 414.6

The Board will allow classified employees to be excused for jury duty unless extraordinary circumstances exist. The Superintendent has the discretion to determine when extraordinary circumstances exist.

Employees who are called for jury service will notify the direct supervisor within twenty-four hours after notice of call to jury duty and suitable proof of jury service pay must be presented to the School District. The employee will report to work within one hour on any day when the employee is excused from jury duty during regular working hours.

Classified employees will receive their regular salary. Any payment for jury duty is turned over to the School District.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised:

Legal Reference: Iowa Code §§ 20.9; 607A

Cross Reference: 414 Classified Employee Vacations and Leaves of Absence

414.7 Classified Employee Military Service Leave

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Policy Title: Classified Employee Military Service Leave Code No. 414.7

The Board recognizes classified employees may be called to participate in the Armed Forces, including the National Guard. If a classified employee is called to serve in the Armed Forces, the employee will have a leave of absence for military service until the military service is completed.

The leave is without loss of status or salary schedule, and without loss of pay during the first thirty calendar days of the leave.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised: May 14, 2019

Legal Reference: Bewley v. Villisca Community School District, 299 N.W.2d 904 (Iowa 1980); Iowa Code §§ 20; 29A.28

Cross Reference: 414 Classified Employee Vacations and Leaves of Absence

414.8 Classified Employee Unpaid Leave

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Policy Title: Classified Employee Unpaid Leave Code No. 414.8

Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies. Unpaid leave for classified employees must be authorized by the Superintendent. Whenever possible, classified employees will make a written request for unpaid leave ten days prior to the beginning date of the requested leave. If the leave is granted, the deductions in salary are made unless they are waived specifically by the Superintendent.

The Superintendent will have complete discretion to grant or deny the requested unpaid leave. In making this determination, the Superintendent will consider the effect of the employee’s absence on the education program and school district operations, the financial condition of the School District, length of service, previous record of absence, the reason for the requested absence, and other factors the Superintendent believes are relevant in making this determination.

If unpaid leave is granted, the duration of the leave period is coordinated with the scheduling of the education program whenever possible, to minimize the disruption of the education program and school district operations.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised:

Legal Reference: Iowa Code §§ 20.9; 279.8

Cross Reference: 414 Classified Employee Vacations and Leaves of Absence

414.9 Classified Employee Professional Purposes Leave

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Policy Title: Classified Employee Professional Purposes Leave Code No. 414.9

Professional purposes leave may be granted to classified employees for the purpose of attending meetings and conferences directly related to their assignments. Application for the leave must be presented to the Superintendent prior to a registration process and/or meeting or conference and approved by the employee’s immediate supervisor.

It is within the discretion of the Superintendent to grant professional purposes leave. The leave may be denied on the day before or after a vacation or holiday, on special days when services are needed, when it would cause undue interruption of the education program and school district operations, or for other reasons deemed relevant by the Superintendent.

Approved: April 13, 2004

Reviewed: May 14, 2019

Revised:

Legal Reference: Iowa Code § 279.8; 281 I.A.C. 12.7

Cross Reference: 411 Classified Employees – General; 408.1 Classified Employee Professional Development