500 STUDENT PERSONNEL

500 Objectives for Equal Educational Opportunities for Students

STUDENT PERSONNEL

Series 500

 

Policy Title:  Objectives for Equal Educational Opportunities for Students                                                                                                                                    Code No.  500

 

This series of the board policy manual is devoted to the board’s goals and objectives for assisting the students of the school district in obtaining an education.  Each student will have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district.  Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth.  In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, sex, marital status, national origin, religion, sexual orientation, gender identity or disability. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return.  Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so.  Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.

Board policy refers to the term “parents” in many of the policies.  The term parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student. Students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, are directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Joy Prothero, Oskaloosa Community School District, Oskaloosa, Iowa; or by telephoning (641) 673-8345.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII Office of Civil Rights, www.state.ia.us/government/crc/index.html U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO. 64114 (816) 268-0550 or Iowa Department of Education, Grimes State Office Bldg., Des Moines, Iowa (515) 281-5294.  This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

 

Approved:  March 25, 2003

Reviewed:  December 13, 2016

Revised:  December 13, 2016

Legal Reference:  Iowa Code

501 Students

501.1 Resident Students

STUDENT PERSONNEL

Series 500

 

Policy Title:  Resident Students                                                                                                                                                                                                              Code No.  501.1

 

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 257.6; 282.2, .6, .7; 285.4 (2001)

Cross Reference:  102 School District Instructional Organization; 501 Student Attendance

501.2 Resident Students

STUDENT PERSONNEL

Series 500

 

Policy Title:  Nonresident Students                                                                                                                                                                                                        Code No.  501.2

 

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a trimester and who wish to complete the trimester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board.  Students who plan to open enroll to the nonresident district may complete the school year without approval of the superintendent or board.  These students, other than students in grades eleven and twelve, must have the recommendation of the principal, as well as an adult who resides in the school district, identified for purposes of administration.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students must have an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to the third Friday in September may be allowed to attend without the payment of tuition.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ Chapter 257.6; 282.1, .2, .6, .7, .24 (2001)

Cross Reference:  501 Student Attendance

501.3 Compulsory Age Attendance Regulation

STUDENT PERSONNEL

Series 500

 

Policy Title:  Compulsory Age Attendance Policy                                                                                                                                                                               Code No.  501.3

 

The Oskaloosa Community School District is committed to ensuring that every reasonable attempt is made to secure the attendance in school of all children residing in the district, an particularly those of compulsory attendance age.  To that end, the superintendent, in conjunction with the building principals, is directed to cooperate with the county attorney, officials of private schools in the district, and other relevant agencies, to enforce the state law of compulsory school attendance.

Children between the ages of six and sixteen, as of September 15, residing in the Oskaloosa Community school District, are required to be enrolled in and attending an Iowa accredited public or private school, or receiving competent private instruction pursuant to state law, Iowa Code #299.1A.  Children of compulsory attendance age who are enrolled in the Oskaloosa Community School District shall attend school for at least (174) days per school year, unless excused under the terms of the district’s attendance policy, Iowa Code #299.1.

TRUANCY

It is the responsible of the parent to notify the student’s attendance center as soon as the parent knows the student will not be attending school on that day.

Truancy shall be defined as failure to attend school without excused reason, Iowa Code #299.8.  Excused absences are medically documented illness, medically documented appointments, funeral of family member, court appearances, school-sponsored activities, and other absences approved by the building principals, Iowa Code #299.1.  The truancy officer may, with the approval of the Board, refer to the County Attorney’s office a student and his or her parent for violation of the compulsory attendance laws for excessive excused absences, Iowa Code #299.5A.

If a child is truant from school, district officials shall make every reasonable attempt to secure the child’s attendance and document in writing all such efforts, Iowa Code #299.5A.  However, if a child of compulsory attendance age who is enrolled in the district is truant for more than (six) days per year, the truancy officer/building principal shall notify the County Attorney in writing, of the apparent violation of the compulsory attendance law by the child and the child’s parent or guardian, Iowa Code #299.11.  In addition , the building principal may impose discipline on the truant child in accordance with the district’s attendance policy, Iowa Code #299.9.

The superintendent or designee shall cooperate with officials of accredited nonpublic schools in the district in enforcing the compulsory attendance law as to students enrolled in those schools, Iowa Code #299.A.3.  The superintendent or designee shall also notify the County Attorney if a child between the age of six and sixteen who is said to be receiving competent private instruction fails to make adequate progress as defined by Iowa Code #299.A.6.

The superintendent or designee shall notify the nearest office of the Department of Transportation at any time a student over the compulsory attendance age drops out of school without enrolling elsewhere, Iowa Code #299.1B.

 

Approved:  May 27, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§  294.4; 299 (2001); 281.I.A.C. 12.2(4)

Cross Reference:  501 Student Attendance, 503 Student Discipline, 504 Student Activities, 505 Student Records

501.4 Entrance - Admissions

STUDENT PERSONNEL

Series 500

 

Policy Title:  Entrance - Admissions                                                                                                                                                                                                      Code No.  501.4

 

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district's kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district's education program.  It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  February 12, 2008

Legal Reference:  Iowa Code §§ 279.11; 282.7-.8 (2001); 139A.8; 282.1, .3, .6 (2006)

Cross Reference:  501 Student Attendance; 507.1 Student Health and Immunization Certificates

501.5 Attendance Center Assignment

STUDENT PERSONNEL

Series 500

 

Policy Title:  Attendance Center Assignment                                                                                                                                                                                      Code No.  501.5

 

The Board will have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers, and to assign students to the classrooms within the attendance center.

It is the responsibility of the superintendent to make a recommendation to the Board regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, financial condition of the school district and other factors deemed relevant by the superintendent or the Board.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  February 12, 2008

Legal Reference:  Iowa Code §§ 279.11; 282.7-.8 (2001)

Cross Reference:  501 Student Attendance

501.6 Student Transfers In

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Transfers in                                                                                                                                                                                                          Code No.  501.6

 

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student’s cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent or principal will make the grade level determination.  The superintendent or principal may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent or principal will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent or principal’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information. 

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 139.9; 282.1, .3, .4; 299A (2001)

Cross Reference:  501 Student Attendance; 505.4 Student Honors and Awards; 507 Student Health and Well-Being; 604.1 Competent Private Instruction

501.6R1(L) Student Transfers In

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Student Transfers In                                                                                                                                                                          Code No.  501.6R1

 

Students entering from another public or private institution:

Students shall be scheduled into courses that are compatible with their previous schedule so full credit may be given.

If compatible courses cannot be arranged, administration may waive the minimum course load requirement.

Students will be advised as to what course selections are necessary to complete Oskaloosa Senior High graduation requirements.

Students entering having not been currently enrolled in another school:

Students entering within the first 12 days of a term will be held responsible for all assignments required from the beginning of the term.  Students will likewise be held accountable for days not in class prior to the time of enrollment as it applied to Student Handbook regulations.

Students entering after the first 12 days of a term may audit classes only, for no credit.  Students auditing will be expected to be in full compliance with all classroom expectations and Student handbook regulations.

Students entering after the first 12 days of a term may be enrolled in the Oskaloosa High School OASIS Alternative Program.  Pending the successful completion of school work at the OASIS Alternative Program the student may request to enroll in a regular schedule of classes at Oskaloosa Senior High at the beginning of a new term.

 

Approved:  June 28, 2005

Reviewed:  August 13, 2013

Revised:

Cross Reference:  Policy 501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Transfers Out or Withdrawals                                                                                                                                                                         Code No.  501.7

 

If the student’s parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they will notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc.

The notice will state the student’s final day of attendance.  If the student is not enrolling in another school district, the school district will maintain the student’s records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student’s cumulative record sent to the new school district, the parents will notify the superintendent in writing.  This notice will include the name of the school district and the person at the new school district to whom the student’s cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 274.1; 299.1-.1A (2001)

Cross Reference:  501 Student Attendance; 506 Student Records; 604.1 Competent Private Instruction

501.8 Student Attendance Records

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Attendance Records                                                                                                                                                                                          Code No.  501.8

 

As part of the school district’s records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

 

Approved:  July, 1989

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§  294.4; 299 (2001)

Cross Reference:  501 Student Attendance; 506 Student Records

501.11 Student Release During School Hours

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Release During School Hours                                                                                                                                                                        Code No.  501.11

 

Students in grades 12 may be allowed to leave the school district facilities when they are not scheduled to be in class.  Students who violate school rules may have this privilege suspended.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:

Cross Reference:  501 Student Attendance; 503 Student Discipline; 504 Student Activities; 506 Student Records

501.111 Senior High School Open Campus

STUDENT PERSONNEL

Series 500

 

Policy Title:  Senior High School Open Campus

Code No.  501.111

 

Open Campus is a privilege available to all junior and senior students at Oskaloosa High School.  Open campus is defined as the privilege of not having to attend a study hall when the student does not have a class scheduled.  The junior or senior may use the time for independent study in the library or student lounge, to seek assistance from a teacher, or leave campus during the time not scheduled.  It is critically important that all juniors and seniors understand that Oskaloosa High School day runs from 8:30 a.m. to 3:30 p.m.  This means that during the time(s) that a student has earned open campus they are still obligated to meetings, assemblies, teacher conferences, or any other school obligations that may be scheduled during their open campus.  Schedules will not be changed to create open periods at student request.

All juniors or seniors wanting consideration for open campus must complete an Open Campus Application Form.  The Open Campus Application Form will require a parent’s signature along with the high school assistant principal’s signature. (The building administration reserves the right to verify any form through verbal communications with a parent / legal guardian). In order to qualify for open campus privileges the student must be in good standing with all academic, activity, and social responsibilities at Oskaloosa High School and have parent and school administration permission.

Good standing academically for open campus is defined as:

Having earned the minimum number of credits appropriate for their grade, and time of the school year, to be on schedule for graduation.

No grade report lower than a C- at midterm or trimester.

Satisfactory completion of all homework, makeup work, tests, and appropriate class participation.

Good standing socially for open campus is defined as:

No significant accumulation of discipline problems.

Serve detentions on time.

No excessive tardies. (4 or more tardies in all classes per trimester is defined as excessive)

No excessive absenteeism (More than 5 excused and /or verified combined absences in a class per trimester is defined as excessive) and attend all assigned meetings, assemblies, and homerooms that take place during open campus.

No UNEXCUSED absences.

No behavior(s) considered inappropriate for Oskaloosa High School.

 

Approved:  June 13, 2000

Reviewed:  June 13, 2017

Revised:  June 8, 2015

Legal Reference:

Cross Reference:

501.12 Pregnant Students

STUDENT PERSONNEL

Series 500

 

Policy Title:  Pregnant Students                                                                                                                                                                                                           Code No.  501.12

 

The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her pregnancy, the student may be excused and arrangements made to continue her studies during her absence.  The student will resume classes upon the recommendation of her physician.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 216; 279.8; 280.3 (2001)

Cross Reference:  501 Student Attendance; 604.2 Individualized Instruction

501.13 Students of Legal Age

STUDENT PERSONNEL

Series 500

 

Policy Title:  Students of Legal Age                                                                                                                                                                                                     Code No.  501.13

 

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10 (2001)

Cross Reference:  501 Student Attendance; 506 Student Records

501.14 Open Enrollment Transfers - Procedures As a Sending School

STUDENT PERSONNEL

Series 500

 

Policy Title:  Open Enrollment Transfers – Procedures as a Sending District                                                                                                                        Code No.  501.14

 

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district no later than March 1 in the school year proceeding the first year desired for open enrollment.  The notice is made on forms provided by the Department of Education.  The forms are available at the Central Administration Office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment January 1 deadline.  Parents of children who will begin kindergarten will file in the same manner set forth above by September 1.  Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by the third Thursday in September unless another deadline applies.

The receiving district will approve open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the start of the school year.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.

The Board will not approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student’s needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  August 23, 2005

Legal Reference:  Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2005)

Cross Reference:  501 Student Attendance; 506 Student Records

501.15 Open Enrollment Transfers - Procedures As a Receiving School

STUDENT PERSONNEL

Series 500

 

Policy Title:  Open Enrollment Transfers – Procedures as a Receiving District                                                                                                              Code No.  501.15

 

The school district will participate in open enrollment as a receiving district.  As a receiving district, the Board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The Board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The Board will take action on the open enrollment request no later than June 1 in the year preceding the first year desired for open enrollment.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.  The superintendent will also forward a copy of the school district’s action with a copy of the open enrollment request to the Iowa Department of Education.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the Board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student’s open enrollment request will be considered in the same manner as other open enrollment request provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The Board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents of students whose open enrollment requests are approved by the board are responsible for providing transportation to and from the receiving school district without reimbursement.  The Board will not approve transportation into the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student’s needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  August 23, 2005

Legal Reference:  Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2005)

Cross Reference:  501.6 Student Transfers In; 501.7

 

Student Transfers Out or Withdrawals; 501.14 Open Enrollment Transfers – Procedures as a Sending District; 506 Student Records; 507 Student health and Well-Being; 606.9 Insufficient Classroom Space

501.16 Homeless Children and Youth

 

STUDENT PERSONNEL

Series 500

 

 

Policy Title:  Homeless Children and Youth                                                                                                                             Code No.  501.16

 

The Oskaloosa Community School District believes all students should have access to a free, appropriate public education.  The District will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence.  The term includes:

  • Children and youth who are:
    • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”);
    • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
    • Living in emergency or transitional shelters; or
    • Abandoned in hospitals.
  • Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;
  • Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
  • Migratory children who qualify as homeless because they are living in circumstances described above.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the Board shall:

  • Designate an Elementary School Counselor as the local homeless children and youth liaison;
  • Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth;
  • Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance, and/or success in school for homeless children and youth;
  • Ensure collaboration and coordination with other service providers;
  • Ensure transportation is provided in accordance with legal requirements;
  • Provide school stability in school assignment according to the child’s best interests;
  • Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation;
  • Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
  • Prohibit the segregation of a homeless child or youth from other students enrolled in the District.

The Superintendent may develop an administrative process or procedures to implement this policy.

 

Approved:    October 9, 2001

Reviewed:    March 8, 2017

Revised:       March 8, 2017

Legal Reference:    20 U.S.C. § 6301; 42 U.S.C. § 11302; 42 U.S.C. §§ 11431 et seq.; 281 I.A.C. 33.

Cross Reference:   501 Student Attendance; 503.3 Fines – Fees – Charges; 506 Student Records; 507.1 Student Health and Immunization Certificates; 603.3 Special Education; 711.1 Student School Transportation Eligibility.

502 Student Rights and Responsibilities

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Rights and Responsibilities                                                                                                                                                                                 Code No.  502

 

The Board wishes to provide means insofar as possible for the solution of student-staff-Board relationship problems within the school structure.  The Board asks the Superintendent to establish regular channels of communication among the respective groups with lines of responsibility, roles, power and responsibilities clearly set forth so that the schools may benefit from constructive problem solving based upon contributions from each group.

Differences, disputes, conflict between students and staff are a civil, not a criminal, matter.  Such matters are non-adversary in nature, and as a result, constitutional provisions for the right to counsel, trail by jury, power to subpoena witnesses, and comparable safeguards do not necessarily apply.  Rather, the definition of procedural due process between student and staff should be in a clarification of the role of each, the holding of hearings within the framework of a teacher-student relationship, and an adequate opportunity for the student to express his side.

In order to assure a student of his/her constitutional rights and the protection of procedural due process of law, the student shall be given an opportunity for a hearing should he/she or parents desire to have one.  The hearing shall be held to allow the student to contest the facts which may lead to the exercise of disciplinary authority.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:

Cross Reference:

502.1 Student Appearance

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Appearance                                                                                                                                                                                                          Code No.  502.1

 

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.  While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student’s appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It is the responsibility of the Superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 484 U.S. 260b (1988), 478 U.S. 675 (1986), 393 U.S. 503 (1969), 822 F .2d 747 (8th Cir. 1987), 453 F.2d 799 (8th Cir. 1972), 322 F. Supp. 402 (S.D. Iowa 1971), 307 F. Supp. 485 (Iowa 1970)

Cross Reference:  500 Objectives for Equal Educational Opportunities for students; 502 Student Rights and Responsibilities

502.2 Care of School Property/Vandalism

STUDENT PERSONNEL

Series 500

 

Policy Title:  Care of School Property/Vandalism                                                                                                                                                                                Code No. 502.2

 

Students will treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 279.8; 282.4, .5; 613.16 (2001)

Cross Reference:  502 Student Rights and Responsibilities; 802.1 Maintenance Schedule

502.3 Freedom of Expression

STUDENT PERSONNEL

Series 500

 

Policy Title:  Freedom of Expression                                                                                                                                                                                                     Code No.  502.3

 

Student expression, other than student expression in student-produced official school publications, made on the school district premises or under the jurisdiction of the school district or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible.  Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible.  The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent, or cause a material and substantial disruption to the educational program.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students’ speech furthers an educational purpose.  Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for insuring students’ expression is in keeping with this policy. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 279.8; 280.22; 282.3 (2001)

Cross Reference:  502 Student Rights and Responsibilities; 504 Student Activities; 603.9 Academic Freedom; 904.5 Distribution of Materials

502.4 Student Complaints and Grievances

STUDENT PERSONNEL

Series 500

                                                           

Policy Title:  Student Complaints and Grievances                                                                                                                                                                             Code No.  502.4

 

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student’s teacher or another licensed employee, other than the administration, for resolution of the complaint.  It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within 5 days of the employee’s decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  214.1 Board Meeting Agenda; 215 Public Participation in Board Meetings; 309 Communication Channels; 502 Student Rights and Responsibilities; 504.3 Student Publications

502.5 Student Lockers

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Lockers                                                                                                                                                                                                                 Code No.  502.5

 

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 279.8; 280.14; 808A (2001)

Cross Reference:  502 Student Rights and Responsibilities

502.6 Weapons

STUDENT PERSONNEL

Series 500

                                                               

Policy Title:  Weapons                                                                                                                                                                                                                               Code No.  502.6

 

The Board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes.  Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are notified of the incident.  Possession or confiscation of weapons or dangerous objects will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year.  The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term “firearm” includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.

Weapons under the control of law enforcement officials are exempt from this policy.  The principal may allow authorized persons to display weapons, other dangerous objects or look-a-likes for educational purposes.  Such a display will also be exempt from this policy.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  September 20, 1994

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ No Child Left Behind, Title IV, Sec. 4141, P.L. 107-110 (2002). Improving America’s Schools Act of 1994, P.L. 103-382. 18 U.S.C. 921 (1994) McClain v. Lafayette County Bd. of Education, 673 F.2d 106 (5th Cir. 1982). Iowa Code 279.8; 280.21B; 724 (1997). 281 I.A.C. 12.3(6)

Cross Reference:  502 Student Rights and Responsibilities, 503 Student Discipline, 507 Student Health and Well-Being

502.7 Smoking - Drinking - Drugs

STUDENT PERSONNEL

Series 500

 

Policy Title:  Smoking – Drinking - Drugs                                                                                                                                                                                             Code No.  502.7

 

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or “look alike” substances that appear to be tobacco, beer, wine, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of eighteen, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board.  If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program will include:

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution if illicit drugs and alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised: 

Legal Reference:  Iowa Code §§ 123.46; 124; 279.8, .9; 453A (2001); 281 I.A.C. 12.3(9); .5(3)(e), .5(5)(e), .5(21)

Cross Reference:  502 Student Rights and Responsibilities; 503 Student Discipline; 507 Student Health and Well-Being

502.8 Search and Seizure

STUDENT PERSONNEL

Series 500

 

Policy Title:  Search and Seizure                                                                                                                                                                                                            Code No.  502.8

 

School district property is held in public trust by the board.  School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated.  The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons and stolen property.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials.  The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 808A (2001), 281 I.A.C. 12.3(8)

Cross Reference:  502 Student Rights and Responsibilities; 503 Student Discipline

502.8E1 Search and Seizure Checklist

See pdf

Uploaded Files: 

502.8R1 Search and Seizure Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Search and Seizure                                                                                                                                                                           Code No.  502.8R1

 

  1. Searches, in general:
  1. Reasonable and Articulable Suspicion:  A search of a student will be justified when there are reasonable grounds for suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.

                  Reasonable suspicion may be formed by considering factors such as the following:

  1. eyewitness observations of employees;
  2. information received from reliable sources;
  3. suspicious behavior by the student; or
  4. the student’s past history and school record although this factor alone is not sufficient to provide the basis for reasonable suspicion.
  1. Reasonable Scope:  A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search.  Reasonableness of scope or intrusiveness may be determined based on factors such as the following:
  1. the age of the student;
  2. the sex of the student;
  3. the nature of the infraction; and
  4. the emergency requiring the search without delay.
  1. Types of Searches:
  1. Personal Searches
  1. A student’s person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.
  2. Personally intrusive searches will require more compelling circumstances to be considered reasonable.
  1. Pat-Down Search:  If a pat-down search or a search of a student’s garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
  2. A more intrusive search, short of a strip search, of the student’s person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened.  Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.
  1. Locker and Desk Inspections

Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times.  The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained.  For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk.  Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual.  Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student’s locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule.  Such searches should be conducted in the presence of another adult witness when feasible.

  1. Automobile Searches:

Students are permitted to park on school premises as a matter of privilege, not of right.  The school retains authority to conduct routine patrols of the student parking lots.  The interior of a student’s automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside.

 

Approved:  October 14, 1997

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 808A (2001. 281 I.A.C. 12.3(8)

502.9 Interviews of Students by Outside Agencies

STUDENT PERSONNEL

Series 500

 

Policy Title:  Interviews of Students by Outside Agencies                                                                                                                                                               Code No.  502.9

 

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal’s office.  Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator’s judgment as to whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 232; 280.17 (2001). 281 I.A.C. 102; 441 I.A.C. 9.2; 155; 175

Cross Reference:  402.2 Child Abuse Reporting; 502.10 Search and Seizure; 503 Student Discipline; 902.4 Students and the News Media

502.10 Student Bullying and Harassment

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Bullying and Harassment                                                                                                                                                                                Code No.  502.10

 

The school district is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect.  To that end, the school district has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment when they occur.  Bullying and harassment of students by other students, school officials, faculty, staff, and volunteers who have direct contact with students will not be tolerated in the school district.  The school district prohibits harassment, bullying, hazing, or any other victimization based on real or perceived race, sex, creed, color, national origin, religion, marital status, disability, sexual orientation, physical appearance, and/or personality characteristics.

This policy is in effect while students are on property within the jurisdiction of the school district; while on school-owned and/or school-operated vehicles; while attending or engaged in school sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school district.  If after an investigation a student is found to be in violation of this policy, the student shall be disciplined by measures up to and including suspension and expulsion.

Harassment as set forth above may include, but is not limited to the following behavior/overt acts and or circumstances:

  • Electronic, verbal, nonverbal, physical or written harassment, bullying, hazing, or other victimization that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Repeated remarks of a demeaning nature that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Implied or explicit threats concerning one’s grades, achievements, property, etc. that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Demeaning jokes, stories, or activities directed at the student that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim; and/or
  • Unreasonable interference with a student’s performance or creation of an intimidating, offensive, or hostile learning environment.

Sexual harassment means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

  • Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits;
  • Submission to or rejection of the conduct by a school employee is used as the basis for academic decisions affecting that student; or
  • The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means, “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager services, cell phones, electronic text messaging, or similar technologies.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

  • Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or
  • Submission to or rejection of such conduct by a student is used as a basis for decisions affecting the student.

Retaliation against a student because the student has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding is also prohibited.  Students who knowingly file false harassment complaints or give false statements in an investigation shall be subject to discipline by measures up to and including suspension and expulsion, as shall any student who is found to have retaliated against another in violation of this policy.

The district will promptly and reasonably investigate allegations of harassment.  The building principal, Level I investigator, or designee will be responsible for handling all complaints by students alleging harassment.

It will also be the responsibility of the superintendent, in conjunction with the investigator and principals, to develop procedures regarding this policy.  The superintendent will also be responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students.  The training will include how to recognize harassment and what to do in case a student is harassed.  It will also include proven effective harassment prevention strategies.  The superintendent will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment in the school district.  The superintendent shall report to the Board on the progress of reducing bullying and harassment in the school district.

 

Approved:  November 8, 1994

Reviewed:  August 13, 2013

Revised:  March 8, 2011

Legal Reference:  Iowa Code §§ 20 U.S.C. 1221-1234i (1994), 29U.S.C. 794 (1994), 42 U.S.C. 2000d-2000d-7 (1994), 42 U.S.C.12001 et. seq. (1994), Iowa Code 216.9; 280.3 (2000), 281 I.A.C. 12.3  (6)

Cross Reference:  403.6 Harassment, 502 Student Rights and Responsibilities, 503 Student Discipline, 506 Student Records

502.10R Student-To-Student Harassment Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Student-To-Student Harassment                                                                                                                                                    Code No.  502.10R

 

Harassment of students by other students will not be tolerated in the school district.  This policy is in effect while students are on school grounds, school district property, or on property within the jurisdiction of the school district; while on school-owned and/or school-operated vehicles or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school district.

Harassment prohibited by the school district includes, but is not limited to, harassment on the basis of race, sex, creed, color, national origin, religion, marital status, disability, sexual orientation, physical appearance, and/or personality characteristics.  Students whose behavior is found to be in violation of this policy will be subject to the investigation procedure which may result in discipline, up to and including, suspension and expulsion.

Sexual harassment means unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:

  • submission to such conduct is made either explicitly or implicitly a term or condition of a student’s education or of a student’s participation in school programs or activities;
  • submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • such conduct has the purpose or effect of unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

Sexual harassment as set out above, may include, but is not limited to the following:

  • verbal or written harassment or abuse;
  • pressure for sexual activity;
  • repeated remarks to a person with sexual or demeaning implications;
  • unwelcome touching;
  • suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one’s grades, achievements, etc.

Harassment on the basis of race, creed, color, religion, national origin, marital status, disability, sexual orientation, physical appearance, and/or personality characteristics means conduct of a verbal or physical nature that is designed to embarrass, distress, agitate, disturb, or trouble students when:

  • submission to such conduct is made either explicitly or implicitly a term or condition or a student’s education or of a student’s participation in school programs or activities;
  • submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • such conduct has the purpose or effect of unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

Harassment as set forth above may include, but is not limited to the following:

  • verbal, physical or written harassment or abuse;
  • repeated remarks of a demeaning nature;
  • implied or explicit threats concerning one’s grades, achievements, etc.;
  • demeaning jokes, stories, or activities directed at the student.

Harassment and abuse are violations of school district policies, rules and regulations and, in some cases, may also be a violation of criminal or other laws.  The school district has the authority to report students violating these rules to law enforcement officials.

Students who feel that they have been harassed should:

  • Communicate to the harasser that the student expects the behavior to stop, if the student is comfortable doing so.  If the student needs assistance communicating with the harasser, the student should ask a teacher, counselor or principal to help.
  • If the harassment does not stop, or the student does not feel comfortable confronting the harasser, the student should:

-- tell a teacher, counselor or principal; and

-- write down exactly what happened, keep a copy and give another copy to teacher, counselor or principal including;

  • what, when and where it happed;
  • who was involved;
  • exactly what was said or what the harasser did;
  • witnesses to the harassment;
  • what the student said or did, either at the time or later;
  • how the student felt, and
  • how the harasser responded.

COMPLAINT PROCEDURE

A student who believes that the student has been harassed will notify the campus principal, Level I investigator, or designee. The investigator may request that the student complete the Harassment Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures.  Information received during the investigation is kept confidential to the extent possible.

The investigator, with the approval of the principal, or the principal has the authority to initiate a harassment investigation in the absence of a written complaint.

INVESTIGATION PROCEDURE

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged harasser.  The alleged harasser may file a written statement refuting or explaining the behavior outlined in the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the principal.  The investigator will outline the findings of the investigation to the principal.

RESOLUTION OF THE COMPLAINT

Following receipt of the investigator’s report, the principal may investigate further, if deemed necessary, and make a determination of the appropriate next step which may include discipline, up to and including, suspension and expulsion.

Prior to the determination of the appropriate remedial action, the principal may, at the principal’s discretion, interview the complainant and the alleged harasser.  The principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation.

POINTS TO REMEMBER IN THE INVESTIGATION

  • Evidence uncovered in the investigation is confidential.
  • Complaints must be taken seriously and investigated.
  • No retaliation will be taken against individuals involved in the investigation process.
  • Retaliators will be disciplined up to and including suspension and expulsion.

CONFLICTS

If the investigator is a witness to the incident, the alternate investigator is the investigator.

 

Approved:  November 8, 1994

Reviewed:  August 13, 2012

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§216.9; 280.3 (2002), 281 I.A.C. 12.3 (6)

Cross References:  403.6 Harassment; 502 Student Rights and Responsibilities; 503 Student Discipline; 506 Student Records

502.10E1 Harassment Complaint Form

See pdf

Uploaded Files: 

502.10E2 Witness Disclosure Form

See pdf

Uploaded Files: 

502.10R1 Student-To-Student Harassment Investigation Procedure Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Student-To-Student Harassment Investigation Procedures                                                                                                 Code No.  502.10R1

 

Harassment of students by other students will not be tolerated in the school district.  This policy is in effect while students are on school grounds, school district property, or on property within the jurisdiction of the school district; while on school-owned and/or school-operated vehicles or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school district.

Harassment prohibited by the school district includes, but is not limited to, harassment on the basis of race, sex, creed, color, national origin, religion, marital status, disability, sexual orientation, physical appearance, and/or personality characteristics.  Students whose behavior is found to be in violation of this policy will be subject to the investigation procedure which may result in discipline, up to and including, suspension and expulsion.

Sexual harassment means unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:

  • submission to such conduct is made either explicitly or implicitly a term or condition of a student’s education or of a student’s participation in school programs or activities;
  • submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • such conduct has the purpose or effect of unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

Sexual harassment as set out above, may include, but is not limited to the following:

  • verbal or written harassment or abuse;
  • pressure for sexual activity;
  • repeated remarks to a person with sexual or demeaning implications;
  • unwelcome touching;
  • suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one’s grades, achievements, etc.

Harassment on the basis of race, creed, color, religion, national origin, marital status, disability, sexual orientation, physical appearance, and/or personality characteristics means conduct of a verbal or physical nature that is designed to embarrass, distress, agitate, disturb, or trouble students when:

  • submission to such conduct is made either explicitly or implicitly a term or condition or a student’s education or of a student’s participation in school programs or activities;
  • submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • such conduct has the purpose or effect of unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

Harassment as set forth above may include, but is not limited to the following:

  • verbal, physical or written harassment or abuse;
  • repeated remarks of a demeaning nature;
  • implied or explicit threats concerning one’s grades, achievements, etc.;
  • demeaning jokes, stories, or activities directed at the student.

Harassment and abuse are violations of school district policies, rules and regulations and, in some cases, may also be a violation of criminal or other laws.  The school district has the authority to report students violating this rules to law enforcement officials.

Students who feel that they have been harassed should:

  • Communicate to the harasser that the student expects the behavior to stop, if the student is comfortable doing so.  if the student needs assistance communicating with the harasser, the student should ask a teacher, counselor or principal to help.
  • If the harassment does not stop, or the student does not feel comfortable confronting the harasser, the student should:

-- tell a teacher, counselor or principal; and

-- write down exactly what happened, keep a copy and give another copy to teacher, counselor or principal including;

  • what, when and where it happed;
  • who was involved;
  • exactly what was said or what the harasser did;
  • witnesses to the harassment;
  • what the student said or did, either at the time or later;
  • how the student felt, and
  • how the harasser responded.

COMPLAINT PROCEDURE

A student who believes that the student has been harassed will notify the campus principal, Level I investigator, or designee. The investigator may request that the student complete the Harassment Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures.  Information received during the investigation is kept confidential to the extent possible.

The investigator, with the approval of the principal, or the principal has the authority to initiate a harassment investigation in the absence of a written complaint.

INVESTIGATION PROCEDURE

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged harasser.  The alleged harasser may file a written statement refuting or explaining the behavior outlined in the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the principal.  The investigator will outline the findings of the investigation to the principal.

RESOLUTION OF THE COMPLAINT

Following receipt of the investigator’s report, the principal may investigate further, if deemed necessary, and make a determination of the appropriate next step which may include discipline, up to and including, suspension and expulsion.

Prior to the determination of the appropriate remedial action, the principal may, at the principal’s discretion, interview the complainant and the alleged harasser.  The principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation.

POINTS TO REMEMBER IN THE INVESTIGATION

  • Evidence uncovered in the investigation is confidential.
  • Complaints must be taken seriously and investigated.
  • No retaliation will be taken against individuals involved in the investigation process.
  • Retaliators will be disciplined up to and including suspension and expulsion.

CONFLICTS

If the investigator is a witness to the incident, the alternate investigator is the investigator.

 

Approved:  November 8, 1994

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 216.9; 280.3 (2002), 281 I.A.C. 12.3 (6)

502.11 Use of Motor Vehicles

STUDENT PERSONNEL

Series 500

 

Policy Title:  Use of Motor Vehicles                                                                                                                                                                                                      Code No.  502.11

 

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking it at the student’s attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center.  Students may not loiter around or be in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal.

Students who wish to drive and park at their school attendance center shall comply with the rules and regulations established by the building principal.  Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 279.8; 321 (2001)

Cross Reference:  502 Student Rights and Responsibilities; 802.6 Parking

503 Conduct

See policies below.

503.1 Student Conduct

 

STUDENT PERSONNEL

Series 500

 

 

Policy Title:  Student Conduct                                                                                                                                                          Code No.   503.1

 

The Board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; while attending or engaged in school district activities will be suspended by the principal.  Notice of the suspension is sent to the Board president.  The Board will review the suspension and decide whether to hold a disciplinary hearing to determine whether to impose further sanctions against the student which may include expulsion.  In making its decision, the Board shall consider the best interests of the School District, which shall include what is best to protect and ensure the safety of the school employees and students from the student committing the assault.  Assault for purposes of this section of this policy is defined as, when, without justification, a student does any of the following:

An act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

Removal from the classroom means a student is sent to the building principal’s office.  It is within the discretion of the person in charge of the classroom to remove the student.

Detention means the student’s presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility.  An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days.  An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten consecutive school days.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the Board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the Board.

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.

It is the responsibility of the Superintendent, in conjunction with the Principal, to develop administrative regulations regarding this policy.

 

Approved:    December 10, 2002

Reviewed:    March 8, 2017

Revised:       March 8, 2017

Legal Reference:  Goss v. Lopez, 419 U.S. 565 (1975); Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987); Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970); Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972); Board of Directors of Ind. School Dist. Of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967); Iowa Code §§ 279.8; 282.3, 282.4, 282.5; 708.1; 281 I.A.C. 12.3(6).

Cross Reference:  501 Student Attendance; 502 Student Rights and Responsibilities; 504 Student Activities; 603.3 Special Education; 903.5 Distribution of Materials.

503.1R1

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Student Suspension                                                                                                                                                                          Code No.  503.1R1

 

Administration Action

  1. Probation
  1. Probation is conditional suspension of a penalty for a set period of time.   Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.
  2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  Written notice and reasons for the probation will be sent to the parents.
  1. In-School Suspension
  1. In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision.  In-school suspensions may be imposed by the principal for infractions of school rules which are serious but which do not warrant the necessity of removal from school.
  2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  In-school suspension will not be imposed for more than ten school days.  Written notice and reasons for the in-school suspension will be sent to the student’s parents.
  1. Out-of-School Suspension
  1. Out-of-school suspension is the removal of a student from the school environment for periods of short duration.  Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.
  2. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school.  The principal may suspend students after conducting an investigation of the charges against the student, giving the student:
  1. Oral or written notice of the allegations against the student and,
  2. The opportunity to respond to those charges.

At the principal’s discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

  1. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student’s parents and the superintendent.  A reasonable effort is made to personally notify the student’s parents and such effort is documented by the person making or attempting to make the contact.  Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.
  1. Suspensions and Special Education Students
  1. Students who have been identified as special education student may be referred for a review of the student’s Individual Education Program (IEP).  The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.
  2. Students who have not been identified as special education students may be referred for evaluation after the student’s suspension to determine whether the student has a disability and is in need of special education.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:

Cross Reference:

503.2 Expulsion

STUDENT PERSONNEL

Series 500

 

Policy Title:  Expulsion                                                                                                                                                                                                                              Code No.  503.2

 

Only the board may remove a student from the school environment.  The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.

Students may be expelled for violations of board policy, school rules or the law.  It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the board may take action to expel a student and to readmit the student.  The principal will keep records of expulsions in addition to the board’s records.

When a student is recommended for expulsion by the board, the student is provided with:

  1. Notice of the reasons for the proposed expulsion:
  2. The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent.
  3. An opportunity to present a defense against the charges and provide either or a testimony or written affidavits of witness on the student’s behalf;
  4. The right to be represented by counsel; and,
  5. The results and finding of the board in writing open to the student’s inspection.

In addition to these procedures, a special education student must be provide with additional procedures.  A determination should be made of whether the student is actually guilty of the misconduct.  A staffing team should determine whether the student’s behavior is caused by the student’s disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student’s conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district’s expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 21.5; 282.3, .4, .5 (2001) 281 I.A.C. 12.3(6)

Cross Reference:  502 Student Rights and Responsibilities; 503 Student Discipline

503.3 Fines - Fees - Charges

STUDENT PERSONNEL

Series 500

 

Policy Title:  Fines – Fees – Charges                                                                                                                                                                                                     Code No.  503.3

 

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually.  Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1 (2001) 281 I.A.C. 19.

Cross Reference:  501.17 Homeless Children & Youth; 502 Student Rights and Responsibilities; 503 Student Discipline

503.3E1 Standard Fee Waiver Application

See pdf

Uploaded Files: 

503.4 Good Conduct Rule

STUDENT PERSONNEL

Series 500

 

Policy Title:  Good Conduct Rules                                                                                                                                                                                                           Code No.  503.4

 

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school.  Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

Approved:  July, 1989

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 280.13, .13A (2001).  281 I.A.C. 12.3(6); 36.15(1)

Cross Reference:  502 Student Rights and Responsibilities; 503 Student Discipline; 504 Student Activities

503.5 Corporal Punishment

STUDENT PERSONNEL

Series 500

 

Policy Title:  Physical Restraint/Corporal Punishment                                                                                                                                                                     Code No.  503.5

 

Corporal punishment is defined as the intentional physical punishment of a student and is prohibited.   It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain.  No employee is prohibited from:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:

-  To quell a disturbance or prevent an act that threatens physical harm to any person.

-  To obtain possession of a weapon or other dangerous object within a pupil’s control.

-  For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.

-  For the protection of property as provided for in Iowa Code section 704.4 or 704.5.

-  To remove a disruptive pupil from class or any area of school premises, or from school-sponsored activities off school premises.

-  To protect a student from the self-infliction of harm.

-  To protect the safety of others.

  • Using incidental, minor, or reasonable physical contact to maintain order and control.

Reasonable physical force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

  1. The size and physical, mental and psychological condition of the student;
  2. The nature of the student’s behavior or misconduct provoking the use of physical force;
  3. The instrumentality used in applying the physical force;
  4. The extent and nature of resulting injury to the student, if any;
  5. The motivation of the school employee using physical force.

Upon request, the student’s parents shall be given an explanation of the reasons for physical force.

It shall be the responsibility of the Superintendent to develop administrative regulations regarding this policy.

 

Approved:  July, 1989

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ Chapter 279.8; 280.21 (2001); 281 I.A.C. 12.3 (8); 103

Cross Reference:  402.3 Abuse of Students by School District Employees, 502 Student Rights & Responsibilities, 503 Student Discipline

504 Student Involvment

See policies below

504.1 Student Government

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Government                                                                                                                                                                                                          Code No.  504.1

 

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government’s elections, operations, and other elements of the government.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  502 Student Rights and Responsibilities; 504 Student Activities

504.2 Student Organizations

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Organizations                                                                                                                                                                                                       Code No.  504.2

 

Secondary school student-initiated, non-curriculum-related groups and student curriculum-related groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class.  Meetings will not interfere with the orderly conduct of the education program or other school district operations.  It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations.  Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day.  Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Non-curriculum-Related Organizations

Student-initiated, non-curriculum-related organizations are provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of non-curriculum-related groups.  Such attendance is strictly voluntary and student-initiated.  As a means of determining whether a student’s attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings.  Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance.  Only students may be involved in and attend the non-curriculum group’s meetings.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 287.1-.3; 297.9 (2001)

Cross Reference:  502 Student Rights and Responsibilities;  504 Student Activities

504.3 Student Publications

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Publications                                                                                                                                                                                                          Code No.  504.3

 

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in the journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by the students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression. 

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 214.1.  Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 502.6.

The superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

 

Approved:  September 17, 1991

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code § 280.22 (2001)

Cross Reference:  309 Communication Channels; 502 Student Rights and Responsibilities; 504 Student Activities; 903.5 Distribution of Material

504.3R1 Student Publications Code Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Student Publications Code                                                                                                                                                               Code No.  504.3R1

 

  1. Official school publications defined.

An “official school publication” is material produced by students in the journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.

  1. Expression in an official school publication.
  1. No student will express, publish or distribute in an official school publication material which is:
  1. obscene;
  2. libelous;
  3. slanderous; or
  4. encourages students to:
  1. commit unlawful acts;
  2. violate school rules;
  3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
  4. disrupt or interfere with the education program;
  5. interrupt the maintenance of a disciplined atmosphere; or
  6. infringe on the rights of others.
  1. The official school publication is produced under the supervision of a faculty advisor.
  1. Responsibilities of students.
  1. Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.
  2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.
  3. Students will strive to achieve professional standards of grammar, usage,
  4. punctuation and spelling for clarity and accuracy of official school publications.
  1. Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

  1. Liability.

Student expression in an official school publication will not be deemed to be an expression of the school district.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression.  The liability, if any, is only to the extent of interference or alteration of the speech or expression.

  1. Appeal procedure.
  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.6.
  2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 214.1.
  1. Time, place and manner of restrictions on official school publications.
  1. Official student publications may be distributed in a reasonable manner on or off school premises.
  2. Distribution in a reasonable manner will not encourage students to:
  1. commit unlawful acts;
  2. violate school rules;
  3. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
  4. disrupt or interfere with the education program;
  5. interrupt the maintenance of a disciplined atmosphere; or
  6. infringe on the rights of others.

 

Approved:  March 25, 2004

Reviewed:  August 13, 2013

Revised:

Legal Reference:

504.4 Student Performances

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Performances                                                                                                                                                                                                      Code No.  504.4

 

Students, as part of the educational program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it maybe subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case th board must approve of the performance. 

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.  In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis; and,
  • All groups of students should have an opportunity to participate.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 280.13-.14 (2001)  281 I.A.C. 12.6

Cross Reference:  502 Student Rights and Responsibilities; 503.4 Good Conduct Rule; 504 Student Activities; 905 Community Activities Involving Students

504.5 Student Fund Raising

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Fund Raising                                                                                                                                                                                                         Code No.  504.5

 

Students may raise funds for school-sponsored events with the permission of the principal.  Fund raising by students for events other than school-sponsored events is not allowed.  Collection boxes for school fund raising must have prior approval from the principal before being placed on school property.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  402.9 Solicitations from Outside; 502 Student Rights and Responsibilities; 503 Student Discipline; 504 Student Activities; 704.5 Student Activities Fund; 905.2 Advertising and Promotion

504.5R Minors School License

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Minors School Licenses                                                                                                                                                                     Code No.  504.5R

        

Upon certification of a special need by the Superintendent or Board President of the applicant’s school, the Motor Vehicle Department may issue a school license to a person between the ages of fourteen and eighteen years.  Besides the requirements of the Code of Iowa (321.194) the following procedures shall be followed:

  1. The parent shall secure the appropriate form from the drivers license bureau.
  2. The parent shall complete the form, have it notarized and deliver the form to the administration office for the Superintendent to consider.
  3. The parent and the student are responsible for the actions of the applicant which pertain to the use of the school license.

Besides the requirements of the Code of Iowa the following criteria shall be used for the certification of the need for the license:

  1. The student must live greater than one mile from the school.
  2. The student must be in activities that occur after or before school hours and school bus transportation is not available.
  3. Student must be in the ninth grade and meet all other legal requirements.         

 

Approved:  June 23, 1987

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 321.194

504.6 Student Activity Program

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Activity Program                                                                                                                                                                                                  Code No.  504.6

 

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons.  If the activity is an intramural or interscholastic athletic activity, students of each gender will have a comparable opportunity for participation.  Comparable opportunity does not guarantee boys and girls will be allowed to play on each other’s teams when there are athletic activities available that will allow both boys and girls the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the athletic director.  Such outside participation will not conflict with the school sponsored athletic activity.

It is the responsibility of the superintendent to develop administrative regulations for each school activity.  These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

Approved:  October 14, 1997

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 216.9; 280.13-.14 (2001) 281 I.A.C. 12.6., 36.15

Cross Reference:  501 Student Attendance; 502 Student Rights and Responsibilities; 503 Student Discipline; 504 Student Activities; 507 Student Health and Well-Being

505 Student Academics

See Policies Below

505.1 Student Progress Reports and Conferences

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Progress Reports & Conferences                                                                                                                                                                  Code No.  505.1

 

Students shall receive a progress report at the end of each trimester.   Students, who are doing poorly, and their parents/guardians, are notified prior to the end of the trimester in order to have an opportunity to improve their grade.  The Board encourages the notification of students who have made marked improvement prior to the end of the trimester.

Parent-teacher conferences will be scheduled at the elementary, middle school, and high school to keep the parents informed.

Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student’s progress or other matters with the student’s teachers.

 

Approved:  October 12, 1999

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 256E.1(1)(b)(1) (Supp. 2001); 281 I.A.C. 12.3(6), l3(7), .5(16)

Cross Reference:  505 Student Scholastic Achievement; 506 Student Records

505.2 Student Promotion - Retention - Acceleration

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Promotion – Retention - Acceleration                                                                                                                                                            Code No.  505.2

 

Students will be promoted to the next grade level at the end of each school year based on the student’s achievement, age, maturity, emotional stability, and social adjustment.

The retention of a student will be determined based upon the judgment of the licensed employee and the principal.  When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed.  It is within the sole discretion of the board to retain students in their current grade level.

Students in grades six through eight who fail one or more of the core courses must make up deficiencies before advancing to the next level in the subject area.  Core courses include English/Language Arts, Social Studies, Mathematics and Science.

Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year.  When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed.  It is within the sole discretion of the board to retain students in their current grade level and to deny promotion to a student.

Supplemental strategies will be provided to all students in kindergarten through grade five who do not meet grade level expectations established by the school district for English/Language Arts, Social Studies, Mathematics, and Science.

Opportunities for students to meet the school district’s expectations are provided for in the aforementioned policy shall include but not limited to supplemental educational services such as tutoring that may be offered before and after school or during the summer.  The opportunities can be provided by private service providers.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  August 12, 2008

Legal Reference:  Iowa Code §§ 256.11, .11A; 279.8; 280.3 (2001); 281 I.A.C. 12.3(7); 12.5(16)

 Cross Reference:  501 Student Attendance; 505 Student Scholastic Achievement

505.3 Student Honors and Awards

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Honors and Awards                                                                                                                                                                                            Code No.  505.3

 

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students and to assist students in setting goals.  Students are made aware of honors and awards and the action necessary on the part of the student to achieve them.  High school students who have not attended the school district for a trimester or have not attended an accredited public or private school will not be eligible for honors and awards.

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised: 

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  504 Student Activities; 505 Student Scholastic Achievement

505.4 Testing Program

STUDENT PERSONNEL

Series 500

 

Policy Title:  Testing Program                                                                                                                                                                                                                 Code No.  505.4

 

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent;
  • mental or psychological problems of the student or the student’s family;
  • sex behavior or attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • criitical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged or analogous relationships, such as those of lawyers, physicians and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent; or
  • income, (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

It is the responsibility of the Board to review and approve the evaluation and testing program.

 

Approved:  December 10, 2002

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ No Child Left Behind, Title II, Sec. 1061, P.L. 107-110 (2002). Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994). 20 U.S.C. 1232h (1994); Iowa Code 280.3; 256B; 282.1, .3, .6 (2001).  281 I.A.C. 12.5(13), .5 (21)

Cross Reference:  505 Student Scholastic Achievement, 506 Student Records, 607.2 Student Health Services.

505.5 Graduation Requirements

STUDENT PERSONNEL

Series 500

 

Policy Title:  Graduation Requirements                                                                                                                                                                                                Code No.  505.5

 

Students must successfully complete the courses required by the Board and Iowa Department of Education in order to graduate.

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete 136 credits prior to graduation.  The following credits will be required:

Language Arts                                  24 credits

Science                                             18 credits

Mathematics                                     18 credits

Social Studies                                  18 credits

Physical Education/Health                        10 trimesters

Electives                                            44 credits

Career/Technical                               2 credits

Fine Arts                                              2 credits

The required courses of study will be reviewed by the Board annually.

Graduation requirements for special education students will be in accordance with the prescribed course of study as described in their Individualized Education Program (IEP). 

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  February 10, 2009

Legal Reference:  Iowa Code §§ 256.11, .11A; 279.8; 280.3, .14 (2007) 281 I.A.C. 12.2; .3(7); 5;

Cross Reference:  505 Student Scholastic Achievement; 603.3 Special Education

505.5R1(L) Graduation Requirements for Foreign Students

STUDENT PERSONNEL

Series 500

 

Administrative Regulation: Graduation Requirements for Foreign Exchange Students                                                 Code No. 505.5R1

 

Foreign exchange students studying at Oskaloosa Senior High School shall be awarded an Honorary Diploma upon earning a minimum of 32 hours of credit during one school year.  It shall be the function of the student’s home school to award a standard diploma based on a review of the student’s work in Oskaloosa.

Oskaloosa Senior High students who choose to travel abroad for foreign study may attend classes in a foreign country and receive credit toward graduation requirements under the following conditions:

Length of course or contract hours shall approximate the requirements of the course in Oskaloosa.

If an elective course, Oskaloosa credit given shall be based on the successful completion of the course in the foreign country.

If a required course, Oskaloosa credit shall be based on the successful completion of the course in the foreign country and verification that the course approximates the length and requirement of the Oskaloosa course for which it is being substituted.

It shall be the responsibility of the student to document the contact hours, transcript and course description to that Oskaloosa school officials can evaluate them to determine approved credit.

 

Approved:  June 28, 2005

Reviewed:  August 13, 2013

Revised:

Cross Reference:  Policy 505.5 Graduation Requirements, Policy 604.8 Foreign Students

505.6 Early Graduation

STUDENT PERSONNEL

Series 500

 

Policy Title:  Early Graduation                                                                                                                                                                                                              Code No.  505.6

 

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district.  However, the student who graduates early may participate in commencement exercises.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 279.8; 280.3, .14 (2001)  281 I.A.C. 12.2; .3; .3(7); .5                            

Cross Reference:  505 Student Scholastic Achievement

505.7 Commencement

STUDENT PERSONNEL

Series 500

 

Policy Title:  Commencement                                                                                                                                                                                                              Code No.  505.7

 

Students who have met the requirements for graduation or with the exception of a trimester of meeting requirements will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district.

Failure of a student to participate in commencement will not be a reason for withholding the student’s final progress report or diploma certifying the student’s completion of high school.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 279.8; 280.3, .14 (2001)  281 I.A.C. 12.2; .3; .3(7); .5

Cross Reference:  505 Student Scholastic Achievement

506 Student Records

See Policies Below

506.1 Student Records Access

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Records Access                                                                                                                                                                                              Code No.  506.1

 

The Board recognizes the importance of maintaining student records and preserving their confidentiality.  Student records containing personally identifiable information are kept confidential at collection, storage, disclosure and destruction stages.  The Board Secretary is the custodian of student records.  Student records may be maintained in the central administration office or administrative office of the student’s attendance center.

Parents and eligible students will have access to the student’s records during the regular business hours of the school district.  An eligible student is a student who has reached eighteen years of age or is attending an institution of postsecondary education at the post high school level.  Parents of an eligible student are provided access to the student records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code.  In that case, the parents may be provided access without the written permission of the student.  A representative of the parents or eligible student, who has received written permission from the parents or eligible student, may inspect and review a special education student’s records.  Parents, other than parents of an eligible student, may be denied access to a student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records.  Parents may inspect an instrument used for the purpose of collection of student personal information prior to the instrument’s use.

A student record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents and eligible students will have a right to access the student’s records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, an eligible student or an authorized representative of the parents will have the right to access the student’s records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of student records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records.  Fees for copies of the records are waived if it would prevent the parents or student from accessing the records.  A fee may not be charged to search or retrieve information from student records.

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the student records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the student records is inaccurate, misleading or violates the privacy or other rights of the student, the parents or an eligible student may request that the school district amend the student records.  The school district will decide whether to amend the student records within a reasonable time after receipt of the request.  If the school district determines an amendment is made to the student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.

If the school district determines that amendment of the student’s record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district.

If the parents’ and the eligible student’s request to amend the student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the student record commenting on the school district’s decision or setting forth the reasoning for disagreeing with the school district.  Additions to the student’s records will become a part of the student record and be maintained like other student records.  If the school district discloses the student records, the explanation by the parents will also be disclosed.

Student records may be disclosed in limited circumstances without parental or eligible student’s written permission.  This disclosure is made on the condition that the student record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be made to the following individuals or under the following circumstances:

  • to school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, Board Members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the student records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;
  • in connection with financial aid for which the student has applied or which the student has received if the information is necessary to receive the financial aid;
  • to organizations conducting educational studies and the study does not release personally identifiable information;
  • to accrediting organizations;
  • to parents of a dependent student as defined in the Internal Revenue Code;
  • to comply with a court order or judicially issued subpoena;
  • consistent with an interagency agreement between the school district and  juvenile justice agencies;
  • in connection with a health or safety emergency; or,
  • as directory information.

The superintendent will keep a list of the individual and their positions who are authorized to view a special education student’s records without the permission of the parents or the eligible student.  Individuals not listed are not allowed without parental or an eligible student’s written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student’s records, the date access was given and their legitimate educational interest or purpose for which they aware authorized to view the records.  The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s records.  This list for a student record may be accessed by the parents, the eligible student and the custodian of student records.

Permanent student records, including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent student records will be kept in a fire-safe vault.

When personally identifiable information, other than permanent student records, no longer needs to be maintained by the school district to provide educational services to a special education student, the parents or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the school district.  If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records.  Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes. 

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district will enter into an interagency agreement with the juvenile justice agencies (agencies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student’s adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order.  Information contained in a student’s permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was enrolled.  The principal will then forward copies of the records within 10 business days of the request.

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy.  Employees will also be informed about the procedures for carrying out this policy.  It is the responsibility of the superintendent to annually notify parents and eligible students of their right to inspect and review the student’s records.  The notice is given in a parents’ or eligible student’s native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-4605. 

 

Approved:  December 10, 2002

Reviewed:  August 13, 2013

Revised:  February 10, 2009

Legal Reference:  No Child Left Behind, Title IX, Sec. 9528, P.L.107-110 (2002); USA Patriot Act, Sec. 507, P.L. 107-56. (2001); 20 U.S.C. § 1232g, 1415 (2010); 34 C.F.R. Pt. 99, 300, .610 et seq. (2010); Iowa Code §§ 22; 279.9B, 280.24, .25, 622.10 (2011); 281 I.A.C. 12.3(4); 41; .610 et seq. 1980 Op. Att'y Gen. 720, 825.

Cross Reference:  501 Student Attendance; 505 Student Scholastic Achievement; 506 Student Records; 507 Student Health and Well-Being; 603.3  Special Education; 708 Care, Maintenance and Disposal of School District Records; 901 Public Examination of School District Records

506.1E1 Student Records Checklist

See pdf document

Uploaded Files: 

506.1E2 Request of Nonparent for Examination or Copies

See pdf document

Uploaded Files: 

506.1E3 Authorization for Release of Student Records

See pdf document

Uploaded Files: 

506.1E4 Request for Hearing on Correction of Student Records

See pdf document
 

Uploaded Files: 

506.1E5 Request for Examination of Studen Records

See pdf document

Uploaded Files: 

506.1E6 Notification of Transfer of Student Records

See pdf document

Uploaded Files: 

506.1E7 Letter to Parent Regarding Receipt of a Subpoena

See pdf document

Uploaded Files: 

506.1E8 Juvenile Justice Agency Information Sharing Agreement

See pdf document

Uploaded Files: 

506.1E9 Annual Notice

See pdf document

Uploaded Files: 

506.1R1 Use of Student Records Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Use of Student Records                                                                                                                                                                Code No.  506.1R1

 

Student records are all official records, files, and data directly related to students, including all material incorporated into each student’s cumulative record folder and intended for school use or to be available to parties outside the school or school system specifically including, but not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

The intent of this regulation is to establish procedures for granting requests from parents for access to their child’s records, use of the data, and procedures for its transmittal within forty-five calendar days.

  1. Access To Records
  1. The parent or legal guardian of a student will have access to these records upon written request to the board secretary.

The parent or legal guardian will, upon written request to the board secretary, have the opportunity to receive an interpretation of the records, have the right to question the data, and, if a difference of opinion is noted, is permitted to file a letter in the cumulative folder stating the dissenting person’s position.  If further challenge is made to the records, the normal appeal procedures established by school policy will be followed.

A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student’s records without prior permission of the student.

  1. School officials having access to student records are defined as having a legitimate educational interest.  A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

 

  1. Release of Information Outside the School
  1. To release student records to other school(s) in which the student intends to enroll, the parents, legal guardian, or eligible student must be notified of the transfer and the kinds of information being released unless the school district annually notifies parents that the records will be sent automatically.
  2. Student records may be released to official education and other government agencies only if allowed by state or federal law.
  3. To release student records to other persons or agencies, written consent is given by the parent, legal guardian, or a student of majority age.  This consent form will state which records are released, to whom they are released, and the reason for the release.  A copy of the specific records being released will be made available to the person signing the release form if requested.
  4. Before furnishing student records in compliance with judicial orders or pursuant to any lawfully issued subpoena, the school district will make a reasonable attempt to notify the parents, legal guardian, or eligible student are notified in advance.
  5. Student records may be shared with juvenile justice agencies with which the school district has an interagency agreement.  This information is shared without prior parental consent.  The agreement is a public document available for inspection.

Hearing Procedures

  1. Upon parental request, the school district will hold a hearing regarding the content of a student’s records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
  2. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request.  The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
  3. The hearing officer may be an employee of the school district so long as the employee does not have a direct interest in the outcome of the hearing.
  4. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues.  The parent or eligible student may be represented by an individual at their choice at their own expense.
  5. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
  6. The parents may appeal the hearing officers decision to the superintendent within 5 days if the superintendent does not have a direct interest in the outcome of the hearing.
  7. The parents may appeal the superintendent’s decision, or the hearing officers decision if the superintendent was unable to hear the appeal, to the board within 10 days.  It is within the discretion of the board to hear the appeal.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:

506.2 Student Directory Information

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Directory Information                                                                                                                                                                                     Code No.  506.2

 

Student directory information is designed to be used internally within the school district.  Directory information is defined in the annual notice.  It may include the student’s name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photograph and other likeness, and other similar information.

Prior to developing a student directory or to giving general information to the public, parents will be given notice annually of the intent to develop or to give out general information and have the opportunity to deny the inclusion of their child’s information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 20 U.S.C. 1232g (1994).  34 C.F.R. Pt. 99, 300.560-.574 (1999). Iowa Code 22; 622.10 (2001). 281 I.A.C. 12.3(6); 41.20.  1980 Op. Att’y Gen. 720

Cross Reference:  504 Student Activities; 506 Student Records; 901 Public Examination of School District Records

506.2E1 Authorization for Releasing Studen Directory Information

See pdf document

Uploaded Files: 

506.2R1 Use of Directory Information Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Use of Directory Information                                                                                                                                                        Code No.  506.2R1

 

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which is published at least annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student of the school district as needed.  Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by _______________________ to the principal.  The objection needs to be renewed annually.

NAME, ADDRESS, TELELPHONE LISTING, DATE AND PLACE OF BIRTH, MAJOR FIELD OF STUDY, PARTIICPAITON IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAH AND LIKENESS AND OTHER SIMILAR INFORMATION.

 

DATED ___________________________________, 20____.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:

Cross Reference:  506.2 Student Directory Information

506.3 Student Photographs

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Photographs                                                                                                                                                                                                     Code No.  506.3

 

The board will permit student “portrait” photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student “portraits.”  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  506 Student Records

506.4 Student Library Circulation Records

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Library Circulation Records                                                                                                                                                                          Code No.  506.4

 

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student’s parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents.  parents may not access records, without the student’s permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the teacher-librarian’s responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students’ library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying may be charged.

It is the responsibility of the superintendent, in conjunction with the school librarian, to develop administrative regulations regarding this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  February 12, 2008

Legal Reference:  Iowa Code §§ 22; 622.10 (2001). 281 I.A.C. 12.3(6)

Cross Reference:  506 Student Records

507 Student Health

See policies below

507.1 Student Health and Immunization Certificates

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Health and Immunization Certificates                                                                                                                                                        Code No.  507.1

 

Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the school district will have a physical examination by a licensed physician and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission.  The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 139.9; 280.13 (2001).  281 I.A.C. 33.5.  641 I.A.C. 7

Cross Reference:  402.2 Child Abuse Reporting; 501 Student Attendance; 507 Student Health and Well-Being

507.2 Administration of Medication to Student

STUDENT PERSONNEL

Series 500

 

Policy Title:  Administration of Medication to Students                                                                                                                                                                Code No.  507.2

 

Some students may need prescription and nonprescription medication to participate in their educational program.

Medication shall be administered when the student’s parent or guardian (hereafter “parent”) provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer’s container.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by an authorized practitioner with the student and the student’s parent.  Students who have demonstrated competence in administering their own medications may self-administer their medication.  A written statement by the student’s parent shall be on file requesting co-administration of medication, when competence has been demonstrated.  By law, student with asthma or other airway constricting diseases may self-administer their medication upon approval of their parents and prescribing physician regardless of competency.

Persons administering medication shall include the licensed registered nurse, physician, persons who have successfully completed a medication administration course, or be an authorized practitioner, including parents.  A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion kept on file at the agency.

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented.  Emergency protocols for medication-related reactions shall be posted.  Medication information shall be confidential information.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:  February 10, 2009

Legal Reference:  Iowa Code §§ 124.101(1), 147.107, 152.1, 155A. 4(2), 280.16, 280.23 (2007) Education 281 – 41.404(3), Pharmacy 657 – 8.32 (124, 155A) IAC, Nursing Board (655) 6.2(152),

Cross Reference:  506 Student Records; 507 Student Health and Well-Being; 603.3 Special Education; 607.2 Student Health Services

507.2E1 Record of the Administration of Medication

See pdf document

Uploaded Files: 

507.2E2 Parental Authorization and Release Form for the Administration of Medication to Students

See pdf document

Uploaded Files: 

507.2E3 Authorization - Asthma or Airway Constricting Medication Self-Administration Consent Form

See pdf document

Uploaded Files: 

507.3 Communicable Diseases - Students

STUDENT PERSONNEL

Series 500

 

Policy Title:  Communicable Diseases – Students                                                                                                                                                                         Code No.  507.3

 

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term “communicable disease” will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases is included in the school district’s bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

The health risk to immunosupressed students is determined by their personal physician.  The health risk to others in the school district environment from the presence of a student with a communicable disease is determined on a case-by-case basis by the student’s personal physician, a physician chosen by the school district or public health officials.

A student who is at school and who has a communicable disease which creates a substantial risk of harm to other students, employees, or others at school will report the condition to the superintendent any time the student is aware that the disease actively creates such risk.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 139 (2001).  641 I.A.C. 1.2-.5, 7.

Cross Reference:  403.3 Communicable Diseases – Employees; 506 Student Records; 507 Student Health and Well-Being

507.3E2 Reportable Infectious Diseases

See pdf document

Uploaded Files: 

507.4 Student Illness or Injury at School

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Illness or Injury at School                                                                                                                                                                              Code No.  507.4

 

When a student becomes ill or is injured at school, the school district will attempt to notify the student’s parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal to file an accident report with the superintendent within twenty-four hours after the student is injured. 

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code § 613.17 (2001)

Cross Reference:  507 Student Health and Well-Being

507.5 Emergency Plans and Drills

STUDENT PERSONNEL

Series 500

 

Policy Title:  Emergency Plans and Drills                                                                                                                                                                                         Code No.  507.5

 

Students will be informed of the appropriate action to take in an emergency.  Emergency drills for fire, weather, and other disasters are conducted each school year.  Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures.  The plan will be communicated to and reviewed with employees.  Employees will participate in emergency drills.  Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code §§ 100.31 (2001).  281 I.A.C. 41.25(3)

Cross Reference:  507 Student Health and Well-Being; 711.10 School Bus Safety Instruction; 804 Safety Program

507.6 Student Insurance

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Insurance                                                                                                                                                                                                          Code No.  507.6

 

Students will have the opportunity to participate in the health and accident insurance plan selected by the school district.  The cost of the health and accident insurance program is borne by the student.  Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

Students participating in intramural or extracurricular athletics are required to have health and accident insurance.  The student will bring written proof of insurance or participate in the health and accident insurance program selected by the school district.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  504 Student Activities; 507 Student Health and Well-Being

507.7 Custody and Parental Rights

STUDENT PERSONNEL

Series 500

 

Policy Title:  Custody and Parental Rights                                                                                                                                                                                        Code No.  507.7

 

Disagreements between family members are not the responsibility of the school district.  The school district will not take the “side” of one family member over another in a disagreement about custody or parental rights.  Court orders that have been issued are followed by the school district.  It is the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

This policy does not prohibit an employee from listening to a student’s problems and concerns. 

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6 (2001). 441 I.A.C. 9.2; 155; 175

Cross Reference:  506 Student Records; 507 Student Health and Well-Being

507.8 Student Special Health Services

STUDENT PERSONNEL

Series 500

 

Policy Title:  Student Special Health Services                                                                                                                                                                                 Code No.  507.8

 

The board recognizes that some special education students need special health services during the school day.  These students will receive special health services in conjunction with their individualized education program.

The superintendent, in conjunction with licensed health personnel, will establish administrative regulations for the implementation of this policy.

 

Approved:  July, 1990

Reviewed:  August 13, 2013

Revised:  February 10, 2009

Legal Reference:  Iowa Code §§ 173 (Iowa 1979); 20 U.S.C. 1400 (2005). 34 C.F.R. Pt. 300 (2005); Iowa Code 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8 (2007).  281 I.A.C. 12.3(7), 41.405

Cross Reference:  502 Student Rights and Responsibilities; 506 Student Records; 603.3 Special Education

507.8R1 Special Health Services Regulation

STUDENT PERSONNEL

Series 500

 

Administrative Regulation:  Special Health Services                                                                                                                                                                Code No.  507.8R1

 

Some students who require special education need special health services in order to participate in the educational program.  These students will receive special health services in accordance with their individualized educational program.

  1. Definitions

"Assignment and delegation” – occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services.  Primary consideration is given to the recommendation of the licensed health personnel.  Each designation considers the student’s special health service.  The rationale for the designation is documented.  If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.

“Co-administration” – the eligible student’s participation in the planning, management and implementation of the student’s special health service and demonstration of proficiency to licensed health personnel.

“Educational program” – includes all school curricular programs and activities both on and off school grounds.

“Education team” – may include the eligible student, the student’s parent, administrator, teacher, licensed health personnel, and others involved in the student’s educational program.

“Health assessment” – education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student’s health plan.  Documentation of education and periodic updates are on file at school.

“Health instruction” – education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student’s health plan.  Documentation of education and periodic updates are on file at school.

“Individual health plan” – the confidential, written, preplanned and ongoing special health service in the educational program.  It includes assessment, planning, implementation, documentation, evaluation and a plan for emergencies.  The plan is updated as needed and at least annually.  Licensed       health personnel develop this written plan with the education team.

“Licensed health personnel” – includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.

 “Prescriber” – licensed health personnel legally authorized to prescribe special health services and medications.

“Qualified designated personnel” – persons instructed, supervised and competent in implementing the eligible student’s health plan.

“Special health services” – includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:

  • Interpretation or intervention,
  • Administration of health procedures and health care, or
  • use of a health device to compensate for the reduction or loss of a body function.

“Supervision” – the assessment, delegation, evaluation and documentation of special health services by licensed health personnel.  Levels of supervision include situations in which licensed health personnel are:

  • physically present.
  • available at the same site.
  • available on call.
  1. Licensed health personnel will provide special health services under the auspices of the school.  Duties of the licensed personnel include the duty to:
  • Participate as a member of the education team.
  • Provide the health assessment.
  • Plan, implement and evaluate the written individual health plan.
  • Plan, implement and evaluate special emergency health services.
  • Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
  • Provide health consultation, counseling and instruction with the eligible student, the student’s parent and the staff in cooperation and conjunction with the prescriber.
  • Maintain a record of special health services.  The documentation includes the eligible student’s name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service and any unusual circumstances, in the provision of such services.
  • Report unusual circumstances to the parent, school administration, and prescriber.
  • Assign and delegate to, instruct, provide technical assistance and supervise qualified designated personnel.
  • Update knowledge and skills to meet special health service needs.
  1. Prior to the provision of special health services the following will be on file:
  • Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
  • Written statement by the student’s parent requesting the provision of the special health service.
  • Written report of the preplanning staffing or meeting of the education team.
  • Written individual health plan available in the health record and integrated into the IEP or IFSP.
  1. Licensed health personnel, in collaboration with the education team, will determine the special health services to be provided and the qualifications of individuals performing the special health services.  The documented rationale will include the following:
  • Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome and risk of improperly performed service.
  • Determination that the special health service, task, procedure or function is part of the person’s job description.
  • Determination of the assignment and delegation based on the student’s needs.
  • Review of the designated person’s competency.
  • Determination of initial and ongoing level of supervision required to ensure quality services.
  1. Licensed health personnel will supervise the special health services, define the level of supervision and document the supervision.
  1. Licensed health personnel will instruct qualified designated personnel to deliver and perform special health services contained in the eligible individual health plan.  Documentation of instruction and periodic updates are on file at school.
  1. Parents will provide the usual equipment, supplies and necessary maintenance for such.  The equipment is stored in a secure area.  The personnel responsible for the equipment are designated in the individual health plan.  The individual health plan will designate the role of the school, parents, and others in the provision, supply, storage and maintenance of necessary equipment.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

507.9 Wellness Policy

STUDENT PERSONNEL

Series 500

 

Policy Title:  Wellness Policy

Code No.  507.9

 

The Oskaloosa Board of Education is committed to the optimal development of every student. The board believes for students to have the opportunity to achieve personal, academic, developmental, and social success, there needs to be a positive, safe, and health-promoting learning environment at every level, in every setting.   

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity. In accordance with law and this belief, the board commits to the following:

The school district will identify at least one goal in each of the following areas:

  • Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.
  • Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.
  • Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle. 

The following nutritional guidelines for food available on school campuses will be adhered to:

  • Meals served through the National School Lunch and School Breakfast Program will be appealing and meet, at a minimum, nutrition requirements established by state and federal law;
  • Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in Schools nutrition standards, at a minimum.  This includes such items as those sold through a la carte lines, vending machines, student run stores, and fundraising activities;
  • Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance law. The district will provide parents a list of foods and beverages that meet nutrition standards for classroom snacks and celebrations; and
  • Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutritional standards on campus during the school day.

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:

  • Reviewing the policy at least every three years and recommending updates as appropriate for board approval;
  • Implementing a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy;
  • Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc). This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and
  • Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.

 

Approved:  May 9, 2006

Reviewed:  July 11, 2017

Revised:  July 11, 2017

Legal Reference:  42 U.S.C. §§ 1751 et seq., 42 U.S.C. §§ 1771 et seq.; Iowa Code §§ 256.7(29); 256.11(6). 281 I.A.C. 12.5; 58.11.

Cross Reference:  504.5 Student Fund Raising; 504.6 Student Activity Program; 710 School Food Services

507.9R1 Wellness Regulation

 

STUDENT PERSONNEL

Series 500

 

Policy Title:  Wellness Regulation

Code No.   507.9R1

 

To implement the Wellness Policy, the following district specific goals have been established:

Goal 1 – Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that help students and staff members develop lifelong healthy eating behaviors. The goals for addressing nutrition education and nutrition promotion include the following:

Students:

  • Provide students with the knowledge and skills necessary to promote and protect their health.
  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, and healthy foods.

Staff:

  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, and healthy foods.
  • Include nutrition education training for teachers and other staff.

Goal 2 – Physical Activity: Schools will provide students and staff with age and grade appropriate opportunities to engage in physical activity that meet federal and state guidelines, including the Iowa Healthy Kids Act. The goals for addressing physical activity include the following:

Students:

  • Engage students in moderate to vigorous activity during at least 50 percent of physical education class time.
  • Encourage classroom teachers to provide short physical activity breaks (3-5 minutes), as appropriate.
  • Ensure physical activity is not used for or withheld as a punishment.

OR

  • Students will not be kept inside from recess for more than half of the time due to failure to meet classroom expectations.

Staff:

  • Encourage moderate to vigorous physical activity through Wellness opportunities.

Goal 3 – Other School-Based Activities that Promote Wellness: Schools will support student, staff, and parents’ efforts to maintain a healthy lifestyle, as appropriate. The goals for addressing other school-based activities that promote student and staff wellness include the following:

Students:

  • Support the consumption of breakfast at school by implementing alternative breakfast options to the extent possible (Grab n’ go breakfast in the classroom)
  • Permit students to bring and carry water bottles filled with water throughout the day.

Staff:

  • Develop a plan to promote staff health and wellness.
  • Encourage staff to participate in wellness screenings.

Public Involvement: There is a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy.

  • The district has a local wellness policy committee to advise the district on the development, implementation, and improvement of the school wellness policy.

 

Approved:  July 11, 2017

Reviewed:

Revised:

Legal Reference:

Cross Reference:

508 Class or Student Group Gifts to School and Open Night

See policies below

508.1 Class or Student Group Gifts

STUDENT PERSONNEL

Series 500

 

Policy Title:  Class or Student Group Gifts                                                                                                                                                                                        Code No.  508.1

 

The board welcomes gifts to the school district from a class or student group.  While class gifts to the school district do not require the approval of the superintendent , the board encourages students to consult with the superintendent or other licensed employees prior to selecting a gift for the school district.

 

Approved:  September 26, 1972

Reviewed:  August 13, 2013

Revised:  March 25, 2003

Legal Reference:  Iowa Code § 68B; 722.1, .2 (2001)

Cross Reference:  704.4 Gifts – Grants – Bequests

508.2 Open Night

STUDENT PERSONNEL

Series 500

 

Policy Title:  Open Night                                                                                                                                                                                                                        Code No.  508.2

 

In keeping with good community relations, student school activities will not be scheduled on Wednesday night beyond 6:00 p.m. whenever possible.  It is the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.

 

Approved:  March 25, 2003

Reviewed:  August 13, 2013

Revised:

Legal Reference:  Iowa Code § 279.8 (2001)

Cross Reference:  901.2 Board of Directors and Community Relations