BOARD OF DIRECTORS
Series 200
Administrative Regulation: Organizational Meeting Procedures Code No. 200.1R1
The Board will hold its organizational meeting in odd numbered years at the first regular meeting following the canvas of votes. Notice of the meeting’s place and time will be given by the Board Secretary to each member, member-elect and the public.
The purpose of the meeting is to transfer material and responsibility from the outgoing Board to the new Board. At the meeting, the Board will elect a president who will hold office for one year. In even numbered years the president will be elected at the annual meeting held on or before the October meeting. Once elected, the president will be entitled to vote on all matters before the Board.
Meeting Procedure
The organizational meeting of the Board will be held in two parts: the final meeting of the outgoing Board, and the organizational meeting of the new Board.
1. Final Meeting of the Retiring Board
(1) Call to order
(2) Roll call
(3) Approval of minutes of previous meeting(s)
(4) Communications
(5) Visitors
(6) Unfinished business
(a) Current claims and accounts (for the retiring Board to authorize).
(b) Other items. If any member of the Board feels the Board should consider any unfinished business, even if only to identify it as unfinished business, the member should address the issue at this time.
(7) Review of election results. The Board Secretary will present the county auditor’s official report on the latest elections. Official results are recorded in
the minutes.
(8) Adjournment of the retiring Board.
2. Organizational Meeting of the New Board
(1) Board Secretary, as president pro tem, will preside over the meeting until a
new Board President is elected.
(2) Call to order
(3) Roll call
(4) Oath of office. The Board Secretary will administer the oath to new members
(5) Election of a President of the Board. The president pro tem calls for nominations; nominations need not be seconded. The Board will then vote on the nominations. The secretary will announce the result of the vote, and
the Board Secretary shall administer the oath of office to the newly elected
president and the new elected president will assume the chair.
(6) Election of the vice-president. The president of the Board will call for
nominations; the nominations need not be seconded. The Board will then
vote on the nominations. The president will announce the results and
administer the oath of office to the vice-president.
(7) A slate of candidates for President and vice-president may be nominated and acted upon by the board unless a board member objects. If that is the case, the election of president and vice-president reverts back to individual nominations.
Other items of business at the organizational meeting may include:
(8) Board resolution of appreciation recognizing the public service rendered by
retiring Board Members.
(9) Determination of dates, times, and places for regular meetings of the Board
(10) Board resolution to define the operating rules and practices that will be
followed by the new Board
(11) Board resolution to authorize the interim payment of bills pursuant to policy
705.3
(12) Communications
(13) Visitors
(14) Superintendent’s report
(15) Adjournment
Vacancies in Officer Positions
If any office of the Board should become vacant between organizational meetings, such office will be filled by the remaining members of the Board in accordance with this policy.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020