BOARD OF DIRECTORS
Series 200
Policy Title: Secretary – Treasurer Code No. 206.3
A Board Secretary-Treasurer may be appointed from employees (other than a position requiring a teaching certificate) or from the public. To finalize the appointment, the Board Secretary-Treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
It is the responsibility of the Board Secretary-Treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the Board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; and to sign warrants drawn on the school funds after board approval. The Board Secretary-Treasurer will also be responsible for filing the required reports with the Iowa Department of Education.
It is the responsibility of the Board Secretary-Treasurer to oversee the investment portfolio, to receive funds of the School District, to pay out the funds for expenses approved by the Board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the Board Secretary-Treasurer to coordinate the financial records, the financial reports, the cash flow needs, and the investment portfolio of the School District.
In the event the Board Secretary-Treasurer is unable to fulfill the responsibilities set out by the Board and the law, the Superintendent will assume those duties until the Board Secretary-Treasurer is able to resume or a new Board Secretary-Treasurer is appointed.
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: June 9, 2020
Legal Reference: Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.12, .14; 299.10; 281 I.A.C. 12.3(1).
Cross Reference: 202.2 Oath of Office; 210.1 Annual Meeting; 215 Board of Directors’ Records; 704.3 Investments; 707 Financial Reports; 708 Care, Maintenance and Disposal of School District Records