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210.1 Annual Meeting

BOARD OF DIRECTORS

Series 200

 

Policy Title:  Annual Meeting                                                                                                                                                                                                                         Code No.  210.1

 

Each year after August 31, and prior to the organizational meeting of the Board in odd-numbered years, the Board will hold its annual meeting.

At the Annual Meeting, the Board will examine the financial books and settle the Secretary’s and Treasurer’s statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the Treasurer will present affidavits from depository banks.  The Board may also appoint the Board’s legal counsel at the annual meeting.

The Board Treasurer will also update the Board on the progress of certification for the State Certified Annual Report, as well as the current schedule for audit procedures and completion of the Comprehensive Annual Financial Report, including Audit Report.

The Board Treasurer will also furnish to the Board a statement from each depository showing the balance then on deposit at the depository.  If the Secretary or Treasurer fails to provide proper reports, the Board shall take action to obtain the balance information.

 

Approved:  February 13, 1968

Reviewed:  June 9, 2020

Revised:  May 8, 2012

Legal Reference:  Iowa Code §§ 279.1, .3, .33

Cross Reference:  206.3 Secretary-Treasurer; 701.1 Depository of Funds; 707 Fiscal Reports