BOARD OF DIRECTORS
Series 200
Policy Title: Public Participation in Board Meetings Code No. 213
The Board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the Board will set time aside for public comment, at a specific time during the meeting.
Public Comment During Board Meetings
Citizens wishing to address the board on a certain agenda item must notify the Board Secretary prior to the board meeting. The board president will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the board may also do so at this time. The board however, will only receive the petitions and not act upon them or their contents.
The Board has the discretion to limit the amount of time set aside for public participation. Normally, speakers will be limited to 5 minutes with a total allotted time for public participation of 15 minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment. District staff members will be asked to follow internal protocol to voice issues, concerns, and complaints.
Public comment shall be limited to regular board meetings and will not be routinely held during special board meetings.
If the pressure of business or other circumstances dictate, the Board President may decide to eliminate this practice. The Board President will recognize these individuals to make their comments at the appropriate time.
Individuals who have a complaint about employees may bring their complaint to the Board only after they have followed board policy addressing citizens’ complaints. Students who have a complaint may only bring their complaint to the Board after they have followed board policy addressing students’ complaints.
Petitions to Place a Topic on the Agenda
Individuals who wish for an item to be placed on the board agenda may submit a valid petition to the board. For a petition to be valid, it must be signed by at least 500 eligible electors of the district, or ten percent of the individuals who voted in the last school election, whichever number is lower.
Upon receiving a valid petition to the board to place a proposal on the next board agenda for public hearing, the board will place the proposal identified in the petition on the agenda of the next regular meeting, or a special meeting held within 30 days of receipt of the petition. The board will provide a sign-up sheet for all individuals who wish to speak on the proposal, and individuals will be called to speak in order of sign-up. The sign-up sheet will require each individual to list their legal name and mailing address. Each speaker will be limited to an amount of time established by the board president that is reasonable and necessary based on the number of speakers signed up. The same time limit will apply to all speakers on the proposal. Each individual will be limited to one opportunity to speak. The board maintains absolute discretion on whether or not to discuss or act on the public comments made on the proposal. If a petition is related to curriculum, the district maintains discretion to determine whether to stop teaching that curriculum until the board holds the public hearing to discuss the curriculum.
The board has a significant interest in maintaining the decorum of its meetings, and it is expected that members of the public and the board will address each other with civility. The orderly process of the board meeting will not be interfered with or disrupted by public comment. Only individuals recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting. Defamatory comments may be subject to legal action
Approved: December 10, 2002
Reviewed: June 9, 2020
Revised: Octboer 12, 2021
Legal Reference: Iowa Code §§ 21; 22; 279.8.
Cross Reference: 205 Board Member Liability; 210.8 Board Meeting Agenda; 214 Public Hearings; 307 Communication Channels; 401.4 Employee Complaints; 402.5 Public Complaints About Employees; 502.4 Student Complaints and Grievances